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Digital Screens and Bulletin Boards

Guidelines and instructions for submitting promotional content to UW Libraries digital screens and bulletin boards.

Content Policy

  • The bulletin boards and digital screens inside the Libraries are for University of Washington campus related information, for campus related events, or announcements by UW students, faculty, and staff. Announcements by UW departments or officially recognized groups have priority.
  • Commercial materials are generally not posted. As space permits, commercial material of particular relevance to the UW community  (e.g. editing or tutoring services), or from members of the campus community, may be posted. The Libraries does not screen service providers and makes no endorsement of their quality. Other bulletin boards on campus may have different policies on commercial advertising including in the By George Cafe, which is not managed by UW Libraries.
  • All UW Libraries follow UW policies on free speech. View policies.
  • Political postings for or against a particular candidate or measure will not be posted. Announcements of public meetings by political groups may be posted to bulletin boards, subject to space and priority for UW departments and officially recognized groups.
  • By posting submitted materials, UW Libraries does not endorse any message, activity or group.
  • UW Libraries is not responsible for the loss or damage of posted materials due to vandalism of any kind.


Submit Digital Content for Library Digital Screens

(including Suzzallo Starbucks, Suzzallo and Allen Library entrances, Research Commons, Odegaard and other Seattle library locations)

  • When you submit content through this centralized process, it is shared with the screen managers of other libraries (on the Seattle campus). Content is posted at the discretion of the screen manager(s) for each library location. Submitting content is not a guarantee of placement. You will receive a notification and explanation if your submission is not able to be posted.
  • Content should be relevant for at least 3 weeks. Digital content is updated approximately every other week.
  • To allow for equitable use, please limit submissions to no more than one submission per group per month.


  • Required Format:
    • Submit as PNG file format, horizontal 16:9 ratio,  “Powerpoint” size
    • Keep in mind that content is viewed at a considerable distance-- slides with simple, easy to understand graphics with a very small amount of text work best.
    • Fonts should be 18 point minimum.
    • Follow standard accessibility guidelines
    • QR codes are hard to scan at a distance - and long URLs are hard to read/remember. Make sure your department name/program name are bold/clear.  If you use a QR code or URL, make sure they are sized appropriately to scan at a significant distance. Utilize URL-shortening apps to make your URL shorter. Test your codes from a similar distance perspective to see if they work properly.




Submit Flyers

Suzzallo and Allen Libraries

The Suzzallo and Allen Libraries have two bulletin boards for postings of general interest. They are located in the Research Commons and near the north entrance to the Allen Library.

All postings must be submitted to the Allen Library Help Desk in the Allen north lobby; approved postings will be put up by Information Services staff.

  • Posters larger than 11x17 inches are usually rejected due to space limitations.
  • All posters and advertisements are posted for no more than two weeks, or until the date of the event.

Odegaard Library

Odegaard Library has one large bulletin board for postings of general interest, located in the 1st floor cafe area at the front of the building. (Additional bulletin boards, which are not controlled by the library, are located in the ground floor/By George level of the building.)

One copy of a posting should be submitted to the Odegaard Entry desk, and Odegaard staff will regularly approve (following Libraries’ content policies) and post for no more than two weeks, or until the date of the event.


Questions? uwlib-comm@uw.edu