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Music Library Digital Scores Collection

Data Dictionary for describing digital music scores held by University of Washington Music Library.

Music Libraries Digital Scores Collection

Music Libraries Digital Scores Collection

Revised: 2016-12-12

Metadata Liaison: Verletta Kern, Theo Gerontakos

*****OBJECT DESCRIPTION*****

# CONTENTdm Collection Property DC Equivalent Searchable Hidden Required Cdm Controlled Vocabulary Description Examples Notes on this property
1 Title title yes no yes no

Enter the title proper of the publication, if possible transcribe from the resource itself.

Every object must have a title.

If there is no title on the resource, formulate a brief descriptive title.

Aline, reine de Golconde : opéra en trois actes

Hélèna : opéra en trois actes

Unicode.

Property used for both full object description and item description.

2 Title (not Unicode) none yes yes yes no

Enter the title proper of the publication as entered in the “Title” field above except omit all diacritics.

Required even when duplicating the value of “Title.”

Aline, reine de Golconde : opera en trois actes

Helena : opera en trois actes

Not Unicode

Property used for both full object description and item description.

3 Preferred Title for the Work alternative yes no no no

Enter a title for the work. Use resources embodying the work or use reference sources. Follow recommendations in RDA 6.2.2.

By “work” we mean the distinct intellectual or artistic creation regardless of how it manifests. The work in this case manifests as a manuscript, but if it has reappeared in another format, it may have a different title but the same “Preferred Title for the Work.”

Concertos, piano, orchestra, K. 488, A major (whereas title, taken from the item, is “Mozart’s Concerto in A major for piano, K. 488”).

Unicode

The “Preferred Title for the Work” is roughly equivalent to “Uniform Title.”

4 Preferred Title for the Work (not Unicode) none yes yes no no

Enter a title for the work as entered for the “Preferred Title for the Work” field above except omit all diacritics.

If there is a value for “Preferred Title for the Work,” this field is required, even when duplicating the value of “Preferred Title for the Work.”

Concertos, piano, orchestra, K. 488, A major

Not Unicode; required if Preferred Title for the Work (Unicode) is present.

5 Composer creator yes no no no

Enter name of the composer. Invert name (last name, first name + middle name).

If more than one composer, separate with semicolon.

Preferred: use form of name in Library of Congress Name Authority File.

Méhul, Etienne Nicolas, 1763-1817

Chabrier, Emmanuel, 1841-1894

With diacritics

Property used for both full object description and item description.

6 Composer (not Unicode) none yes yes no no

Enter composer name as entered for the “Composer” field above except omit all diacritics.

If there is a value for “Composer,” this field is required, even when duplicating the value of “Composer.”

Mehul, Etienne Nicolas, 1763-1817

Chabrier, Emmanuel, 1841-1894

Without diacritics; required, if Composer (with diacritics) is present.

Property used for both full object description and item description.

7 Creation Date created yes no no no

Enter date resource was created.

This date displays to the public. It is a non-searchable text field.

The date should be a specific year.

If the date is unknown, an attempt should be made to assign an approximate date, using the form “ca.” (circa).

1722

ca. 1904

1655-1677

8 Dates (Creation) none yes yes no no

Reflects the Creation Date field.

If the creation date is a single year, it is the same in both the Creation Date and the Dates fields.

If the date in the Creation Date field is a “circa” date (e.g. ca. 1895), the Dates field contains the expanded version so that searching will find dates covered by the concept of a “circa” date.

Five years on either side of the “ca.” date is the preferred form.

Separate years with a single space.

1722

1899 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909

1655 1656 1657 1658 1659 1660 1661 1662 1663 1664 1665 1666 1667 1668 1669 1670 1671 1672 1673 1674 1675

Required, if Creation Date is present.

9 Earliest Date (Creation) none no yes no no

Reflects the Creation Date field.

If the date is a single year, it is the same in both the Creation Date and the Earliest Date fields. If the date in the Creation Date field is a “circa” date (e.g. ca. 1895), the Earliest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).

If Creation Date=”1940″ then Earliest Date=”1940″

If Creation Date =”ca. 1910″ then Earliest Date=”1905″

Required, if Creation Date is present.

10 Latest Date (Creation) none no yes no no

Reflects the Creation Date field.

If the date is a single year, it is the same in both the Creation Date and the Latest Date fields. If the date in the Creation Date field is a “circa” date (e.g. ca. 1895), the Latest Date field contains the last date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).

If Creation Date=”1940″ then Latest Date=”1940″

If Creation Date =”ca. 1910″ then Latest Date=”1915″

Required, if Creation Date is present.

11 Publication Date issued yes no no no

Enter date resource was published (if the publication date is not the “Creation Date”).

This date displays to the public. It is a non-searchable text field.

The date should be a specific year.

If the date is unknown, an attempt should be made to assign an approximate date, using the form “ca.” (circa).

1722

ca. 1904

1655-1677

12 Dates (Publication) none yes yes no no

Reflects the Publication Date field.

If the publication date is a single year, it is the same in both the Publication Date and the Dates (publication) fields.

If the date in the Publication Date field is a “circa” date (e.g. ca. 1895), the Dates (publication) field contains the expanded version so that searching will find dates covered by the concept of a “circa” date.

Five years on either side of the “ca.” date is the preferred form.

Separate years with a single space.

1722

1899 1900 1901 1902 1903 1904 1905 1906 1907 1908 1909

1655 1656 1657 1658 1659 1660 1661 1662 1663 1664 1665 1666 1667 1668 1669 1670 1671 1672 1673 1674 1675

Required, if Publication Date is present.

13 Earliest Date (Publication) none no yes no no

Reflects the Publication Date field.

If the date is a single year, it is the same in both the Publication Date and the Earliest Date fields. If the date in the Publication Date field is a “circa” date (e.g. ca. 1895), the Earliest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).

If Publication Date=”1940″ then Earliest Date=”1940″

If Publication Date =”ca. 1910″ then Earliest Date=”1905″

Required, if Publication Date is present.

14 Latest Date (Publication) none no yes no no

Reflects the Publication Date field.

If the date is a single year, it is the same in both the Publication Date and the Latest Date fields. If the date in the Publication Date field is a “circa” date (e.g. ca. 1895), the Latest Date field contains the last date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed).

If Publication Date=”1940″ then Latest Date=”1940″

If Publication Date =”ca. 1910″ then Latest Date=”1915″

Required, if Publication Date is present.

15 Publisher publisher yes no no no

Enter the name of the publisher of a published resource; enter in the following format: city [if known], space, colon, space, name of publisher.

Paris : Le Duc

Paris : Chez Janet et Cotelle

16 Notes description yes no no no

Notes can include any information of importance that is not represented elsewhere in the metadata.

Each separate “note” should be its own paragraph, each separated by a blank line.

Partition réduite: instrumentation not specified instrumental scoring is for two parts (bass with leading treble line).

One of a few volumes donated by Helen Spaulding of Hamilton, Montana. Bound by her grandmother Lucy A. Spaulding.

Unicode

Property used for both full object description and item description.

17 Notes (not Unicode) none yes yes no no

Enter notes as entered for the “Notes” field above except omit all diacritics.

If there is a value for “Notes,” this field is required, even when duplicating the value of “Notes.”

Partition reduite: instrumentation not specified instrumental scoring is for two parts (bass with leading treble line).

One of a few volumes donated by Helen Spaulding of Hamilton, Montana. Bound by her grandmother Lucy A. Spaulding.

Not Unicode; required if Notes (Unicode) is present.

Property used for both full object description and item description.

18 Subject (LCSH) subject yes no no yes

Enter subject headings taken from the Library of Congress Subject Headings (LCSH): http://authorities.loc.gov/ or http://id.loc.gov/

Separate multiple entries with a semicolon.

LCSH is usually applied by UW catalogers; most metadata entrists will enter “xyz” only in this field.

19 Subject (Other) subject yes no no yes

Enter subject headings taken from sources other than Library of Congress Subject Headings.

Separate multiple entries with a semicolon.

20 LC Call Number identifier yes no no yes

Enter Library of Congress call number.

ML96.A48

M1500.A88 T4

21 RISM A/II Number identifier yes no no yes

Enter RISM A/II Number when available.

102296

22 Digital Collection isPartOf yes no yes no

Enter the name of the CONTENTdm digital colllection/database.

The name of this digital collection is “Music Library Digital Score Collection.”

If there is a sub-collection name, enter it below in the Project field.

Music Library Digital Score Collection

Name of overall CONTENTdm database.

Property used for both full object description and item description.

23 Project isPartOf yes no no no

Enter subcollection name.

Used to distinguish a subcollection in the Music Library Digital Score Collection.

Multiple projects/subcollections can be entered; separate multiple values using a semi-colon.

Jean-Baptiste Lully Digital Manuscript Collection

Name of sub-collection in the CONTENTdm collection named above using the Digital Collection property.

Property used for both full object description and item description.

24 Ordering Information description no no yes no

Enter instructions for ordering. The text for this field will be unique to each project, and should be created by the project manager for any given project.

To request a high resolution or uncompressed reproduction, or to obtain permission to use any portion of this item, contact University of Washington Music Library. Email: [email protected]. Please reference the Digital ID Number.

OK to enter only into CONTENTdm object description.

Property used for both full object description and item description.

25 Digital ID Number identifier no no yes no

Unique number assigned to each digital object in CONTENTdm for identification purposes.

ML0042

M0107

Should be entered into both object and page descriptions.

Identifiers can be produced by contacting either Kris Kinsey (Special Collections) or Anne Graham (ITS).

Property used for both full object description and item description.

26 Contact Information description no yes yes no

Information for contacting administrators of the collection.

Enter “For further information contact [email protected].”

For further information contact [email protected].

OK to enter only into CONTENTdm object description.

Property used for both full object description and item description.

27 Repository source yes no yes no

The institution holding the materials.

Enter “University of Washington. Music Library.”

University of Washington. Music Library

Dublin Core mapping is incorrect; may be changed in the near future.

Property used for both full object description and item description.

28 Object Type type yes no no yes

Denotes genre or type of material.

Separate multiple types with semicolon.

Preferred: use terms from the LC Genre/Form Terms.

Scores

Vocal scores

Parts ((Music)

operas

29 Digital Format medium yes no yes yes

Enter the file format(s) of the access copy.

Use media types listed at http://www.iana.org/assignments/media-types/index.html

image/jp2

Property used for both full object description and item description.

30 Original Format isFormatOf yes no no no

Enter the original format.

When the original is non-digital, use a carrier type value from RDA 3.3.1.3 (access RDA using the RDA Toolkit). For this collection, “volume” will be the most comon value.

Enter the extent, then the carrier type.

1 volume

Former label: Physical Description.

Proper dcterms may be dcterms:source.

31 Language language yes no no no

Name of language(s) used, fully spelled out.

French

English

32 Digital Reproduction Information format no no no no

Full description of formats and digitization, as applicable.

Describes the digital conversion process from analog to digital with details about file size, file format, software applications and equipment used to create and any processes used to change the file followed by the year in which these processes occurred.

Scanned from original text or image at 400 dpi saved in TIFF format, resized and enhanced using Adobe Photoshop, and imported as JPEG2000 using Contentdm software’s JPEG2000 Extension.

Digitized in 2008 using a Canon EOS 40D Digital Camera and copystand. Images converted from CR2 format to TIF. Images underwent a histogram adjustment, sharpening, cropping, resizing, and rotating, then saved as JPG for web display. Finally, images were changed to greyscale and further adjusted for printable PDF creation.

33 Digital Copyright rights no no yes no

Enter a “rights” statement.

All rights reserved.

This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries.

Need a more useful rights statement; a rightsstatement.org statement? Name of the property, “Digital Copyright,” may also change. Original text for this was: “This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries.” This appears to have been wiped out by the simpler “All rights reserved,” probably for inclusion in DPLA.

Property used for both full object description and item description.

34 Contributors contributor yes no no no

A person or organization not specified in the Composer field who has made a significant contribution to the resource, but whose contribution to the musical content is secondary to any person or organization specified in the Composer field.

Invert name (last name, first name + middle name).

If more than one contributor, separate with semicolon.

Preferred: use form of name in Library of Congress Name Authority File.

Dercy, -1803

Desfontaines, M. (Guillaume François Fouques Deshayes), 1733-1825.

Unicode.

35 Contributors (not Unicode) none yes yes no no

Enter contributor name as entered for the “Contributor” field above except omit all diacritics.

If there is a value for “Contributors,” this field is required, even when duplicating the value of “Contributors.”

Dercy, -1803

Desfontaines, M. (Guillaume Francois Fouques Deshayes), 1733-1825.

Not Unicode; required if Contributors (Unicode) is present.

36 Other Titles alternative yes no no no

Enter any other titles not entered in fields above.

The favourite songs in the opera call’d Semiramide

Le dieu et la bayadère : opéra en deux actes

Unicode

Property used for both full object description and item description.

37 Other Titles (not Unicode) none yes yes no no

Enter other titles as entered for the “Other Fields” field above except omit all diacritics.

If there is a value for “Other Titles,” this field is required, even when duplicating the value of “Other Titles.”

The favourite songs in the opera call’d Semiramide

Le dieu et la bayadere : opera en deux actes

Not Unicode; required if Other Titles (Unicode) is present.

Property used for both full object description and item description.

38 First Line alternative yes no no no

Enter the words of the first line.

Évitons le compère Blaise

Unicode

39 First Line (not Unicode) none yes yes no no

Enter first line as entered for the “First Line” field above except omit all diacritics.

If there is a value for “First Line,” this field is required, even when duplicating the value of “First Line.”

Evitons le compere Blaise

Not Unicode; required if First Line (Unicode) is present.

40 Type (DCMI) type yes yes no no

Describes the nature or genre of the content of the resource.

Select a value from the Dublin Core Type Vocabulary at http://dublincore.org/documents/dcmi-terms/

text

Not used for object descriptions; required for every page description.

Property used for both full object description and item description.

41 Admin Notes none yes yes no no

Notes for staff only, notes of an administrative nature.

Searchable until site goes live; when site goes live, search=no.

42 Institution provenance yes yes no no

Enter administrative information for user community as needed by a given project.

UW Faculty, Library, and Teaching Collections

Use of dcterms:provenance is for Cdm admin convenience: it is a property not used in any other collection; used for overall Cdm admin purposes across collections.

Property used for both full object description and item description.

43 Cataloging none yes yes no no

Enter “xyz” (for interdepartmental communication).

Catalogers delete xyz values when they finish their review of the metadata.

*****ITEM DESCRIPTION*****

>

# CONTENTdm Collection Property DC Equivalent Searchable Hidden Required Cdm Controlled Vocabulary Description Examples Notes on this property
1 Title title yes no yes no

Enter a title for the single item/page. This could be a descriptive title for the content of the item, a transcribed title, or a title that helps administer the overall object, whatever works best for the project.

Every page must have a title.

Inside Front Cover

page 48

Dedication

Aria – In qual barbaro Cimento

Aria – Senza Spéranza

Unicode.

Property used for both full object description and item description.

2 Title (not Unicode) none yes yes yes no

Enter the title for the item as entered in the “Title” field above except omit all diacritics.

Required even when duplicating the value of “Title.”

Inside Front Cover

page 48

Dedication

Aria – In qual barbaro Cimento

Aria – Senza Speranza

Not Unicode

Property used for both full object description and item description.

3 Composer creator yes no no no

Optionally enter the name of the composer of the music on a particular page.

Enter name of the composer. Invert name (last name, first name + middle name).

If more than one composer, separate with semicolon.

Preferred: use form of name in Library of Congress Name Authority File.

Méhul, Etienne Nicolas, 1763-1817

Chabrier, Emmanuel, 1841-1894

With diacritics

Property used for both full object description and item description.

4 Composer (not Unicode) none yes yes no no

Enter composer name as entered for the “Composer” field above except omit all diacritics.

If there is a value for “Composer,” this field is required, even when duplicating the value of “Composer.”

Mehul, Etienne Nicolas, 1763-1817

Chabrier, Emmanuel, 1841-1894

Without diacritics; required, if Composer (with diacritics) is present.

Property used for both full object description and item description.

5 Notes description yes no no no

Optionally enter any information about the individual page not represented elsewhere in the metadata.

Each separate “note” should be its own paragraph, each separated by a blank line.

Jean-Baptiste Lully wrote this Royal March for Louis XIV.

Benoît-Auguste Bertini wrote this piece in 1843, only two days before his death.

Unicode

Property used for both full object description and item description.

6 Notes (not Unicode) none yes yes no no

Enter notes as entered for the “Notes” field above except omit all diacritics.

If in the record for the item there is a value for “Notes,” this field is required, even when duplicating the value of “Notes.”

Jean-Baptiste Lully wrote this Royal March for Louis XIV.

Benoit-Auguste Bertini wrote this piece in 1843, only two days before his death.

Not Unicode; required if Notes (Unicode) is present.

Property used for both full object description and item description.

7 Digital Collection isPartOf yes no yes no

Enter the name of the CONTENTdm digital colllection/database.

The name of this digital collection is “Music Library Digital Score Collection.”

If there is a sub-collection name, enter it below in the Project field.

Music Library Digital Score Collection

Name of overall CONTENTdm database.

Property used for both full object description and item description.

8 Project isPartOf yes no no no

Enter subcollection name.

Used to distinguish a subcollection in the Music Library Digital Score Collection.

Multiple projects/subcollections can be entered; separate multiple values using a semi-colon.

Jean-Baptiste Lully Digital Manuscript Collection

Name of sub-collection in the CONTENTdm collection named above using the Digital Collection property.

Property used for both full object description and item description.

9 Ordering Information description no no yes no

Enter instructions for ordering. The text for this field will be unique to each project, and should be created by the project manager for any given project.

To request a high resolution or uncompressed reproduction, or to obtain permission to use any portion of this item, contact University of Washington Music Library. Email: [email protected]. Please reference the Digital ID Number.

OK to enter only into CONTENTdm object description.

Property used for both full object description and item description.

10 Digital ID Number identifier no no yes no

Unique number assigned to each digital object in CONTENTdm for identification purposes.

ML0042

M0107

Should be entered into both object and page descriptions.

Identifiers can be produced by contacting either Kris Kinsey (Special Collections) or Anne Graham (ITS).

Property used for both full object description and item description.

11 Filename identifier yes no no no

Filename in the local network.

part5.pdf

3-1.jpg

Property label could also be “Filename.”

Primarily to assist collection administration; changed to a hidden field, although it could go public if desired.

12 Contact Information description no yes yes no

Information for contacting administrators of the collection.

Enter “For further information contact [email protected].”

For further information contact [email protected].

OK to enter only into CONTENTdm object description.

Property used for both full object description and item description.

13 Repository source yes no yes no

The institution holding the materials.

Enter “University of Washington. Music Library.”

University of Washington. Music Library

Dublin Core mapping is incorrect; may be changed in the near future.

Property used for both full object description and item description.

14 Digital Format medium yes no yes yes

Enter the file format of the single page.

Use media types listed at http://www.iana.org/assignments/media-types/index.html

image/jp2

Property used for both full object description and item description.

15 Digital Copyright rights no no yes no

Enter a “rights” statement.

All rights reserved.

This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries.

Need a more useful rights statement; a rightsstatement.org statement? Name of the property, “Digital Copyright,” may also change. Original text for this was: “This material is owned by the University of Washington Libraries and is being provided solely for the purpose of teaching or individual research. Any other use, including publication, commercial reuse mounting on other systems, or other forms of redistribution requires permission of the University of Washington Libraries.” This appears to have been wiped out by the simpler “All rights reserved,” probably for inclusion in DPLA.

Property used for both full object description and item description.

16 Other Titles alternative yes no no no

Optionally enter an alternative title for the item/page.

Unicode

Property used for both full object description and item description.

17 Other Titles (not Unicode) none yes yes no no

Enter other titles for the item/page as entered for the “Other Fields” field above except omit all diacritics.

If for the item/page there is a value for “Other Titles,” this field is required, even when duplicating the value of “Other Titles.”

Not Unicode; required if Other Titles (Unicode) is present.

Property used for both full object description and item description.

18 Type (DCMI) type yes yes no no

Describes the nature or genre of the content of the page/item.

Select a value from the Dublin Core Type Vocabulary at http://dublincore.org/documents/dcmi-terms/

text

Not used for object descriptions; required for every page description.

Property used for both full object description and item description.

19 Institution provenance yes yes no no

Enter administrative information for user community as needed by a given project.

UW Faculty, Library, and Teaching Collections

Use of dcterms:provenance is for Cdm admin convenience: it is a property not used in any other collection; used for overall Cdm admin purposes across collections.

Property used for both full object description and item description.