Petersen Room

Fees

$75/hour + $75 facilities fee.

All outside media filming & production room rentals are charged at $100 per hour, per room (+$100 facilities fee).

Cost Center and Worktag information required as payment.

Overtime Fees

• Reservations that run beyond the contracted hours will be billed at twice the regular hourly rate ($150 or $200 media fee) for the additional time used. Minimum charge of one (1) hour.
• Included for any attendees or caterers in the room after reservation time has ended.

• Conference: Up to 36 attendees.*
• Lecture: Up to 50 attendees.*
• Reception: Up to 100 attendees.*

*Varies according to Setup. See photos below for standard layout photos.

To check on room availability, see the Petersen Room Calendar.

• Note: System limitations only allow for viewing reservations a year in advance.

Contact University Film & Photography or [email protected] to request a reservation for filming and media.

To request a reservation, fill out our Online Form.

Users will receive confirmation of reservation after the reservation request form has been reviewed by Libraries Facilities.

• Requests to cancel your event must be submitted in writing to [email protected].
• Accepted up to 24 hours prior to the event without charge.
• Failure to notify Libraries Facilities will result in rental fee (100%) being charged.

• Large conference table with 20 leather chairs
• 2 square side tables along walls
• 2 sofas
• 2 free-standing catering tables (6ft)
• Provided by request:
  • 5 additional folding tables
  • 50 additional chairs
  • 5 cocktail tables

• Coat Rack
• Hand Sanitizer at entry way
• Hardwired Ethernet Ports
• Wireless access via campus network
  • Request wireless access for non-UW guests via UW-IT-Connect
• Provided by request:
  • Podium with built-in microphone
    • Speaker attached with AUX cable available
  • Projection screen and stand (6 ft wide)

Projector not provided, screen and stand only.

• Rice (uncooked), confetti, birdseed, glitter, silly string, or any other article that creates debris is prohibited.
• No smoking.
• No live music (instruments).
• No barbecue cooking or propane tanks (chafing dish fuel cans permitted for food warming).
• Affixing anything to the books, walls, ceiling, lights, doors, columns, or windows is not allowed.
• Tape of any kind (including painters’ tape) is not allowed to be used on walls or furniture.
• Area outside of the Petersen Room may not be used as a gathering or reception space. Welcome table permitted.
• Couches should not be moved.
• Large round conference table (next to window) & rock display cannot be moved.
• No admissions fees can be accepted.

The Suzzallo/Allen Library has ADA access to and throughout the building. For specific disability accommodations, please contact the Disability Services Office to make arrangements and coordinate efforts with Libraries Facilities Staff.