Smith Room

$75/hour + $75 facilities fee.

All outside media filming & production room rentals are charged at $100 per hour, per room (+$100 facilities fee).

Cost Center and Worktag information required as payment.

Overtime Fees

• Reservations that run beyond the contracted hours will be billed at twice the regular hourly rate ($150 or $200 media fee) for the additional time used. Minimum charge of one (1) hour.
• Included for any attendees or caterers in the room after reservation time has ended.

• Conference: Up to 36 attendees.*
• Lecture: Up to 50 attendees.*
• Reception: Up to 100 attendees.*

*Varies according to Setup. See photos below for standard layout photos.

To check on room availability, see the Smith Room Calendar.

• Note: System limitations only allow for viewing reservations a year in advance.

Filming & Media:

Contact University Film & Photography or [email protected] to request a reservation.

To request a reservation, fill out our Online Form.

• Users will receive confirmation of reservation after the reservation request form has been reviewed by Libraries Facilities.

• Requests to cancel your event must be submitted in writing to [email protected].
• Accepted up to 24 hours prior to the event without charge. 

Failure to notify Libraries Facilities will result in rental fee (100%) being charged.

• 9 wooden conference tables (6 ft).
• 24 wooden chairs.
• 12 lounge seats permanently located at perimeter of room.
• 1 free standing table (2 x 9 ft.)
• Provided by request:
  • up to 30 white folding chairs.
  • 1 folding table (welcome table).

• Coat Rack.
• Hand Sanitizer at entry way.
• Hardwired Ethernet Ports
• Wireless access via campus network.
  • Request wireless access for non-UW guests via UW-IT-Connect.
• Provided by request:
  • Podium with built-in microphone.
    • Speaker attached with AUX cable available.
  • Projection screen and stand (6 ft wide).

Projector not provided, screen and stand only

• Rice(uncooked), confetti, birdseed, glitter, silly string, or any other article that creates debris is prohibited.
• No smoking.
• No live music (instruments).
• No Barbecue cooking or propane tanks (chafing dish fuel cans permitted for food warming).
• Affixing anything to the books, walls, ceiling, lights, doors, columns, or windows is not allowed.
• Tape of any kind (including painters’ tape) is not allowed to be used on walls or furniture.
• Area outside of the Smith Room may not be used as a gathering or reception space. Welcome table permitted.
• Globe, long wooden table, and green soft seating (lounge seating) in alcoves not to be moved.
• Please close any windows/blinds you choose to open during your reservation.
• No balcony access.
• No admissions fees can be accepted.

The Suzzallo/Allen Library has ADA access to and throughout the building. For specific disability accommodations, please contact the Disability Services Office to make arrangements and coordinate efforts with Libraries Facilities Staff

Note: There are several original wall murals in the Smith Room that depict relations between European explorers and settlers and Native Americans that celebrate what was seen in the 1930s as the triumph of western settlement and Manifest Destiny over the land and people who were here before.This view perpetuates a racist narrative and is not in line with modern scholarship or the values of the University of Washington or UW Libraries. Critical review of such depictions is required, and UW Libraries is currently working with stakeholders across the University to provide more context and commentary specific to these materials with a plan for more permanent and formal acknowledgement in this space and in our online records.

A copy of this acknowledgement is posted in the room.

Image: View of one panel of the mural located in the Smith Room, Suzzallo Library.