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OSC Policies

Space Reservation

Open Scholarship Commons (OSC) group work spaces are available to support the mission of the OSC. Usage of these hybrid-capable spaces is prioritized for UW students, faculty, and staff who are focused on projects involving new knowledge creation and knowledge dissemination.

Examples include:

  • Community-engaged, public scholarship, and citizen science project meetings
  • Data planning, construction, modeling, and analysis
  • Data visualization, Geographic Information Systems (GIS), or story mapping
  • Digital exhibit planning and development
  • Digital text or journal planning and development
  • Open publishing planning, creation, and development
  • Digital storytelling
  • Text analysis or encoding
  • Coursework that includes variations of these elements


Reservation Rules

  1. Reservations may be made a maximum of 2 weeks in advance.
  2. Spaces may be reserved for up to 2 hours per reservation.
  3. Individuals can make more than one 2 hour reservation per day but there must be one hour between reservations.
  4. Individuals cannot have more than one space reserved at one time.
  5. Individuals can make no more than 4 reservations per day.
  6. If a reservation is not claimed within 15 minutes, it may be used by another group.
  7. Only current UW students, staff, and faculty with current, valid NetIDs will be able to reserve a space.
  8. Individuals who have reserved a space are responsible for letting users know they have reserved the space and asking them to leave at the start of their reservation.
  9. If you are using a Group Work Space or Collaboration Corner Kit (kits include remotes, cords, and adapters to operate equipment in the space), please take this kit back to the Suzzallo Information Desk and return it at the end of your reservation. Handing the Kit off to the next person who reserved the space may result in a sizable fine for you if it is not returned.
  10. Please do not leave your belongings unattended, they are vulnerable to theft.
  11. Reservable spaces in the Open Scholarship Commons are intended as collaborative space for UW students, faculty and staff doing academic work. During particularly busy times, patrons who reserve the group study areas for other purposes may be asked to leave.


  • UW students, faculty and staff may not make space reservations on behalf of unaffiliated users.
  • The reservable spaces in the Open Scholarship Commons are not intended to be used as a meeting place for regular sessions of a UW course on the time schedule.

Food and Drink Policy

  1. Snacks and covered beverages are permitted in most spaces within the Open Scholarship Commons.
  2. Catered food, box lunches, pizza and messy foods are not permitted in the Open Scholarship Commons. Any food that requires utensils is not permitted.
  3. Deliveries of food are not permitted.
  4. Please clean up any spills right away, and properly dispose of all food, trash, and recycling.