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Permission to Use Images

Some Availability Operations Update: Due to staffing shortages users may experience a delay in services. Requests are filled in the order they are received. We apologize for the inconvenience.

About Use Permissions

  • Use permissions.  Once you have determined the materials you wish to use, they can be used for classroom use, student projects, personal display, or research. Formal permission is required for all other uses. Other uses include, but are not limited to, publication, broadcast, products, commercial display, websites, etc.
  • Submitting requests. When requesting permission to use material for a project use one form listing all requested materials. Submit the permission for use form when you have finalized the list of all the materials needed for your project.
  • Fees. Use of Special Collections materials are subject to a use fee. The fee is charged per image or at a standard rate. Promotional use of the material is included with use fees. Lower fees may apply for use of large numbers of images or nonprofit use.
  • Credit line requirements.
    • Image:  University of Washington Libraries, Special Collections, [plus the negative or identification number]

      The negative number is provided with the image and is a letter + number combination, such as UW13452, Hegg 1234, NA1275.
      Example:  University of Washington Libraries, Special Collections, UW13452.

    • Film or television: University of Washington Libraries, Special Collections
    • Signage, product, other:  The credit line University of Washington Libraries, Special Collections if credits are used. Contact Special Collections with questions.

How to Request Use Permission

  • Payment. You will be emailed an invoice for your order. Orders are processed after payment is received.
  • Notification. You will receive a letter granting you permission to use the materials in your project. The notification will indicate the credit line that you are required to use with the materials. Orders may take up to 6 weeks to complete.

Special Collections Price List