Student Administrative Assistant

The Position

Job Title: Student Administrative Assistant

Location/Department: University of Washington Press – Seattle

Rate: $21.30/hr

Hours: 15-19.5; Flexible, though the schedule will ideally include 3-4 days a week with at least a few hours on Mondays.

Positions available: 1

Date posted: August 27, 2026

Closing date: September 15, 2026

Start date: September 28, 2026 (negotiable)

Duties

The University of Washington Press is a book publisher based at the university that publishes both scholarly and general interest books. We are seeking a student assistant to provide administrative support for the press’s advancement and rights work. This position will report to the press’s grants, rights, and digital projects manager while also working closely with the press director.

Duties may include:

• Help prepare flyers, agendas, and other materials to support advancement efforts; help organize advancement activities and events (i.e., send and track invitations, handle refreshments, etc.); prepare and coordinate mailings (i.e., thank-you letters, year-end appeals, etc.).
• Submit Library of Congress filings for new books, respond to queries from the LOC, and maintain records of filings.
• Handle permissions requests: respond to queries for course use, reprints, and other requests; investigate rights status; determine fees, in consultation with rights manager; draw up agreements; update permissions records.
• Provide support for licensing foreign editions: review illustration inventories and permissions documents for rights information; transfer files; send books to publishers and authors.
• Correspond with press authors, board members, and donors, among others.
• Assist with digital asset management via Docusign, filing systems, and the press database (Allbooks).
• Other duties as assigned.

Required Qualifications

• One year of office or administrative support experience OR equivalent education/experience
• Proficiency using Microsoft Office, especially Word and Excel
• Ability to communicate clearly, accurately, and effectively both in writing and verbally
• Excellent organizational skills
• Proven ability to efficiently handle multiple projects simultaneously and meet deadlines
• Ability and desire to work both independently and cooperatively in a highly collaborative environment
• Sensitivity to language relating to race, gender, and sexuality
• Ability to maintain confidential information

Desired Qualifications

• Experience working with databases
• Experience working with Adobe In-Design or Photoshop

How to Apply

The following supplemental materials are required. A single PDF or Microsoft Word file containing both items is preferred.
Please note: In your cover letter, please discuss why you’d be a good fit for this position and why you’re interested in it. Briefly describe any experience you’ve had carrying out the duties listed above. (Don’t worry about covering them all, though; we understand that some of this work will be learned on the job.)

Please name your file using the following format: LastName_FirstName.docx/pdf
• Cover letter
• Resumé

Upload your cover letter and resume to the form above with your student NetID.

Application process tips and more information about working at the Libraries

Equal opportunity and accommodation information

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected].