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Reflections: 2020 Graduate Student Research Institute

On Friday, September 4, the UW Libraries capped off its final session of the 2020 Graduate Student Research Institute (GSRI), a free and asynchronous five-day online workshop aimed at helping UW graduate students learn the tools and strategies they need to research “smarter, not harder.” First developed by the Libraries’ Instructional Design & Outreach Services team in 2016, GSRI has become a core part of the Libraries’ strategy for supporting students online, not only by providing students with flexible Canvas learning modules that address their needs, but by matching students with trained library mentors and disciplinary peer groups to build community across programs. 

This year, GSRI registered a record-breaking 561 graduate students from across all three UW campuses, and was supported by over 30 librarians and staff who provided guidance and answered questions in both Slack and Zoom. Through post-event evaluations students commented on the benefits of the event:

“There was so much content covered over just the course of a week, and a ton of resources for connecting with both UW Library staff and databases.” 

 

“GSRI has really helped my mental health at this time. The library team really rocks during ordinary times and I needed to be reminded that you are here for us during these extraordinary times.” 

 

“GSRI was incredibly helpful, and really well organized.”

Staff volunteers were equally effusive about their experience supporting students, citing the unique opportunity to interact meaningfully with students in ways that meet their needs. 

“The most positive moments for me were the moments when I felt I was making an authentic connection with a student,” wrote one 2020 mentor. “GSRI’s mix of things is a strength. Canvas and Slack. Synchronous and asynchronous. We’re all Zoom weary, so having things mixed up keeps people engaged.” 

The Libraries continues to review feedback from experiences like GSRI 2020 in shaping the design of its quarterly online workshops, examples of which include Podcasting and Research Data Management. To learn more about GSRI, visit the 2020 public course site or email [email protected]

UW Libraries hosts workshops, trainings and open office hours on a wide range of topics throughout the year to support all students– from digital media production, data management, publishing, research, writing support and more.

Check out and subscribe to the Libraries calendar, and follow our social media for updates on events throughout the year.

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Stories

UW Libraries Curbside Pick-Up Update

The first group of UW Libraries employees entered the Libraries for the first time just over a month ago. They have been working diligently to assess and build systems to allow for expanded services. Earlier this month, book drops were opened.  We understand our users are eager to access physical materials, and the next service we plan to launch is curbside pick-up Our team is currently working on testing and final logistics to provide that service as soon as possible. 

The following provides some additional context on progress and planning for this service:  

  • Preparation: The initial work over the past month focused on preparation efforts and to develop new service delivery models for a variety of work, including curbside-pick-up 
  • Right nowLibraries staff are testing those new models, assessing and adjusting to ensure curbside service is safe for both users and staff.  This is our number one priority, and we are making great progress. The data from these testing efforts are critical to the future success of curbside pick-up service. 
  • One of the most time-intensive, final steps is the update to back-end systems and integrations to ensure compliance with our HathiTrust Emergency Temporary Access Service to 1) ensure adherence to copyright laws of the partnership, and 2) facilitate continued access to 1.7 million electronic volumes essential for this remote learning environment. 
  • Supply chain issues outside of the Libraries have been unpredictable for required curbside pick-up suppliesThe situation is very fluid, and we are updating and recalibrating plans in real time 
  • Prioritizing the health and safety of our community is our guiding principle in this work. The UW Libraries16 Libraries across 3 campuses is unique environmentOur approach is based on UW requirements for this phase aligned with state guidelines and the current rate of COVID in our community. Other Universities and municipal systems have different requirements for operations and public health scenarios, allowing for different timelines and availability of services, depending on the local context.   

The ability to provide an accurate date for the launch of curbside pick-up service depends on a number of complex and connected variables as noted above.  When the testing is completedand the required logistics are in place to run the service safely, we will be able to provide a launch date and plan 

The UW Libraries staff bring a wealth of expertise informed by experience and connection with our colleagues across the country and the world. They are bringing the best of that learning to this work, and to our UW community, including providing existing and new virtual services, support, and collaboration.  All of our resources are available on our web site, and the latest news and information is posted on our COVID-19 update page, including the following guides:  

Thank you for your patience during this unprecedented time. If you have questions, we are here to support you. Connect with your department’s Libraries liaison or contact us via Ask Us 

We look forward to sharing more information soon. 

Stories

I Wish My Parents Knew: A New Message For Parents From First Gen Students

Meeting user needs on the basis of equity and inclusion is embedded in the UW Libraries Mission, Vision and Values. A central part of Libraries outreach and education efforts focus on collaboration with UW First Year Programs, including parent orientation to over 500 parents, many of which include those of first generation college students. In these orientation sessions, Libraries share information about services and resources, as well as helpful tips for new students and parents.

group of 1st gen UW students on red square
Five of the students by the George Washington statue on the day we filmed the video. (pre-COVID)

Thanks to the ingenuity of an enterprising group of first generation college students, this year’s summer parent orientation program was inspired by  a new video for parents by students. It’s part of the Libraries’ ongoing effort to utilize participatory design to inform and improve programs and services. In the fall, the Undergraduate Student Success team is offering a virtual orientation specifically for first generation students during Dawg Daze, and it wouldn’t have been possible without these six phenomenal students.

Twice-weekly sessions combined participatory design principles with activities and open discussions to accurately understand the first-generation college experience and work together to co-create a resource addressing those needs.

In a post-project interview, students reflected on their experience working together with other students and what the project meant to them…

It was really cool to be part of a project that I put some of myself into, my own experience. It meant a lot to know that I could have an influence to help others, and helpful to see that there are people who have the same confusion, uncertainty and that others are struggling along with you.”

My grades are not my whole story. My performance academically is not my whole story, and that’s been true for most of my life – although I haven’t been able to tell that to many people. It was really refreshing and different to see someone actively looking for first generation viewpoints.”

For me, it was super valuable to have that community. Building those relationships, and understanding that we’re not all alone in our struggles and understand there’s a ton of other students that are going through this too, and there are resources we can fall back on.”

students around a table working
(Pre-COVID) Students in Research Commons Red C preparing to record the voiceover for the video. They had borrowed audio recording equipment from the Student Technology Loan Program and were assigning parts of the script.

Through a series of reflection and ideation activities, the students felt a shared need for parents to have more information and context about what it’s like to be a first-generation UW student. With Libraries already leading many parent orientation presentations, it was a natural fit to use this project as a platform for telling their story and experience.

In addition to producing the video, activities included storyboarding, interactive planning and visual artifact creations that all contributed to themes expressed in the video.

 

The “Checklist” activity helped the team evaluate top ideas and make a decision about which one they wanted to move forward with.

Students also shared feedback on how this project helped them to understand the Libraries better and what is important for new students to know:

Being a freshman, I didn’t even realize there were more than three libraries on campus. It was so helpful – both being able to make a difference and just have the knowledge of the resources I had on hand to use.”

The Libraries are so complex, that sometimes it feels overwhelming. Actually hearing all of the resources laid out was super beneficial to me.”

UW librarians are awesome. Give yourself a chance to connect – they are more than willing to help with any problem you have.”

“Librarians are there to help us succeed and that there is no need to be scared of them.

Maggie Faber, Libraries Assessment & Data Visualization Librarian and Emilie Vrbancic, Undergraduate Experience Librarian, collaborated and co-led the project.

“The Libraries began this work to explore new, more meaningful ways of involving students in the process of data collection and decision-making to improve Libraries services, and to more substantially center equity in our work,” says Faber. “It was so rewarding to co-create that improvement with students; it will shape the way we connect and engage with students moving forward.”

“It was so rewarding to co-create that improvement with students; it will shape the way we connect and engage with students moving forward.”

“The most impactful part of this project was the relationships we made with students and the small but mighty community they made with each other,” said Vrbancic. “This was evident when we had to switch to fully online facilitation— we didn’t miss a beat, and the students showed up for one another in thoughtful and caring ways. Over the 10 weeks, we had time to really listen. Students shared such personal parts of themselves, reflecting on all of the challenges and triumphs that come with being a first-generation UW student. This will have a lasting impact on my work at the UW Libraries.”

“This project will have a lasting impact on my work at the UW Libraries.”

While COVID-19 has certainly impacted the way orientation will be held, and how students will interact this fall, nearly all of the services and support programs featured in the video are still providing services for students remotely, including the Libraries! Students can sign up for a personal consultation, or ask for help 24/7 through our online chat service. Just ASK US!

This project was funded in part by the Odegaard Parents Fund and the Kenneth S. and Faye G. Allen Library Endowment Fund. A secondary participatory design project is currently underway with a focus on online students and online only learning.

Questions?

If you would like to learn more about our participatory design activities and methodology, contact Maggie Faber,  Assessment & Data Visualization Librarian.

Stories

Dawg Daze With UW Libraries

Hey New and Returning Students!

We know you’re excited to start the new quarter at UW, and we are too! Although the library buildings aren’t open right now, the Libraries staff have been busy creating some fun Dawg Daze events online to welcome you and help you get oriented to the great resources and services the Libraries has to offer. Also, don’t forget to check out our Libraries Student FAQ For Fall for helpful tips and answers.

Huskies Go: A Virtual Quest through UW Libraries

Thursday, September 24 – Saturday, October 3rd 11AM

A mysterious creature has been roaming through the UW Libraries since most of the campus closed in March. We need you to use the UW Libraries to track it down. How? Complete tasks that will hone your library know-how, collect raffle tickets that enter you to win awesome prizes including a Nintendo Switch Lite and Bose micro bluetooth speaker, and capture the elusive creature so that it may be revealed to all. Participants will get limited edition Dawg swag mailed to your home! Huskies, let’s go!

Welcome to UW Libraries!

Multiple dates/times Friday September 25th-29th

Attend our virtual library orientation for first year students (including dedicated sessions for transfer students and first generation students) to find out how the UW Libraries can help you succeed at UW. Although the library buildings won’t be open, we still have lots of great resources that you can access remotely. We’ll show you how to connect online, find course materials, start your own research, and more! In addition, you’ll have a chance to meet other students and ask any questions you might have. Student attendees will be entered into a drawing for e-gift cards. Click the links below to add to your calendar:

Stay Quizzical: UW Libraries Trivia

Friday, September 25, 2020, 2 – 3:30 pm

Test your trivia skills with UW Libraries in this virtual trivia contest! We’ll have five fun rounds of questions covering pop culture, the UW, Seattle and more! Prizes will be awarded to top finishers. Sign up here.

Undergraduate Research for Community College Transfer Students

Tuesday, September 29, 2020, 5 – 6 pm

Are you an incoming community college transfer student interested in undergraduate research? Get a jump-start on research with this workshop intended for incoming transfer students in all disciplines to get up to speed on the resources and opportunities available for you to engage in faculty-mentored research at UW! In addition, learn about key library resources and services that support all forms of undergraduate research. Join Undergraduate Research Program advisers, current undergraduate student researchers, and UW Libraries staff for this interactive, informational session. Register/add to your calendar.  

2020 First Presidential Debate Watch Party

Politic debate icon in flat style. Presidential debates vector illustration on white isolated background. Businessman discussion business concept.

Tuesday, September 29th 5:45

Join your peers for a non-partisan debate watch party. It’s a night of virtual civic engagement, community building AND a great place to get your voter registration questions answered! Hosted by UW Libraries and partners — Kelly Ethnic Cultural Center and Community Engagement, Leadership Education, and WashPIRG.

Learn more on the UW Libraries Election 2020 Guide.

You can also add any these events to your personal calendar via the  Dawg Daze calendars. We hope to see you there!

Go Dawgs!

Stories

Special Collections Library Launches New Digital Exhibit on Protest History in Seattle

For the last few months, I have been working on creating a new digital exhibit: We Are All The Conspiracy: The Day After Protest, Seattle 7, and Community Activism in 1970s Seattle, featuring material about the Seattle Liberation Front (SLF), a political group founded on the University of Washington’s campus in January 1970. Seven members of SLF were indicted by federal courts for their alleged role in conspiracy to incite a riot at The Day After protest (TDA) at the Federal Courthouse in Seattle.

Seattle Liberation Front and Young Socialist Alliance demonstration crowd, outside United States Courthouse, Seattle, February 17, 1970.

The final product is a far cry from where it began way back in early 2020—before COVID’s enormity was known and before the context of a Civil Rights movement ignited by the death of George Floyd and #BlackLivesMatter protests. I began planning to do an exhibit in October 2019 featuring material from Special Collections, but I was unsure what to feature. At the same time I was looking for exhibit ideas, I was also processing the Grant Haller Photograph Collection for the visual materials department and noticed a lot of photographs from protests and demonstrations. As I was processing the collection, I kept seeing material related to the Seattle Liberation Front and The Day After Protest. I was intrigued by how many years of coverage the protest and SLF received, especially considering that the SLF was only officially an organization from 1970 to 1971. After doing a quick dive into the history of SLF, I learned about the conspiracy charges leveled against the organizers by the federal government and the long court battle they faced. The initial goal of the exhibit was three-fold: to celebrate the protest’s 50th anniversary in 2020, to daylight some photographs from the newly-acquired Grant Haller photograph collection, and to contextualize how long the organizers and protesters dealt with the consequences of a single protest.

COVID-19 and #BlackLivesMatter both helped shape the digital exhibit into
a resource far beyond the original vision. A digital platform provided a more dynamic and accessible environment than would have been possible with a small display inside the Libraries. Preparing these materials while experiencing protests in our community and around the world, emphasized the critical need to document these activities and to continue to highlight collections that speak to revolutionary Black history to ensure adequate representation of historically underrepresented voices.

The Seattle Liberation Front

We Are All the Conspiracy uses a narrative approach accompanied with digitized images and flyers to walk viewers through the history of the Seattle Liberation Front. Images featured in the exhibit are from the Vietnam War Era Ephemera Collection, the Joe Karpen Photograph Collection, and the newly-acquired Grant Haller Photograph Collection.

SLF is most well-known for its role in The Day After Protest (TDA Protest) at the Seattle Federal Courthouse on February 17, 1970. The protest in Seattle was one of many coordinated protests in cities across the country protesting the sentencing of the Chicago 7 for conspiracy, inciting to riot at the 1968 Democratic National Convention, and for the treatment of Bobby Seale during his separate trial.

Political cartoon on a flyer for the Seattle Conspiracy Defense Fund, a group that supported the members of SLF charged with conspiracy to incite riot at The Day After Protest in Seattle on February 17, 1970.

Bobby Seale, a founding member of the Black Panther Party, had a separate trial from the Chicago 7. When Seale tried to represent himself in court, Judge Julius Hoffman ordered him to be bound and gagged for the remainder of the trial. Hoffman sentenced Seale to four years in jail for contempt of court. Protesters saw the conspiracy charges and the treatment of Bobby Seale as an attack on all people opposed to white supremacy and its wars—particularly the Vietnam War— and sought to stop the courts for a day as part of their demonstration.

In an ironic twist, leaders of SLF were charged with identical conspiracy to incite riot charges for their role in the TDA protest in downtown Seattle that ended in nearly 80 arrests and roughly $30,000 in property damage. One of the SLF leaders charged was University of Washington’s newest philosophy professor, Michael Lerner.

This digital exhibit explores the formation of SLF, the group’s activities and politics, the TDA protest and the resulting trial. For those following the current civil rights protests, there are many similarities and themes. Police brutality, inflated charges for protestors, concerns about “outside agitators”, police infiltration, and white people protesting in support of Black liberation are just some of the similarities between past and present protests.

Changing formats

The exhibit was created using WordPress rather than its initial plans for a small one case exhibit in Allen Library. Though the coronavirus made an in-person exhibit out of the question this year, using a digital format created new opportunities for reaching a wider audience and an opportunity to spotlight some of Special Collections’ digital materials. As a result, the exhibit contains over 30 photographs and over 8,000 words of text—much larger than a one exhibit case would have fit! The necessary format changes due to COVID also led to an opportunity to apply user-centered and universal design principles to this resource with a web format.

The exhibit has accessibility features that would not have been possible in the initial plans. As a result, the final product ended up being more equitable and accessible to people who would not have been able to visit an in-person exhibit and people with vision impairments and learning disorders. One of the best parts about universal design is that its payoff is for everyone, not just people with different accessibility needs. Not only did the shift to an online exhibit help support the needs of more people, but it also created a way for anyone with an internet connection or cell service to view the exhibit anytime and anyplace.

Relevance to today’s protests and organizing

Like the unplanned complications COVID presented to this project, the unplanned context of Civil Rights Protests in 2020 required some necessary and beneficial changes to the exhibit’s original plan.

Page one of a flyer from the Seattle 8 Defense Fund announcing a rally on November 8, 1970 to support the Seattle 7 as they stand trial for their role in The Day After Protest in Seattle on February 17, 1970.

We Are All the Conspiracy features a section called “Reflections on the Seattle 7 Today”. This section includes an acknowledgement of the similarities between activism in the 1970s and today, while recognizing that there are also crucial differences in identity and power, too: “This similarity is not an equivocation – the Murder of George Floyd and its resulting demonstrations are entirely different from the trial of seven white people in Seattle in 1970… However, they are both inseparably connected to the same mortal wounds in American culture and society – racism, white supremacy, imperialism, and state-sanctioned violence against political dissenters”.

“This similarity is not an equivocation – the Murder of George Floyd and its resulting demonstrations are entirely different from the trial of seven white people in Seattle in 1970… However, they are both inseparably connected to the same mortal wounds in American culture and society – racism, white supremacy, imperialism, and state-sanctioned violence against political dissenters”.

Connecting previous protesters’ ideologies and goals to the work of protestors and organizers today is important work to represent in our archives and collections. One of the Libraries’ strategic areas of focus is to enhance equitable environments for research, teaching and learning. We Are All The Conspiracy: The Day After Protest, Seattle 7, and Community Activism in 1970s Seattle is an example of how we are continuing to work to achieve our goals by elevating the voices of historically underrepresented communities at UW and in the Pacific Northwest and by partnering to create, preserve and increase access to culturally-relevant information resources.

As more people are requesting material about anti-racism and revolutionary history, it is vital that University of Washington’s archival collections are put to use to help draw connections between the past and present. In doing this, the Libraries are fostering an inclusive and respectful environment by listening and responding to the needs of our user communities.

Questions, Comments, or Changes

If you have any questions, comments, or would like to suggest changes or additions to the exhibit, emails can be directed to me, Abbey Maynard.

If you see any place for a link to this digital exhibit in any of the content you manage (whether it’s a lib guide, website, internal communications, Canvas course materials, or something else!) I’d love to talk to you about plugging/linking the exhibit there, too.

Abbey Maynard (She/Her)

 

About the Author

Abbey Maynard is a 2020 graduate from the University of Washington’s Masters of Library and Information Science program, focusing primarily on archives and public services. Abbey worked for Special Collections as a Student Reference Assistant for a year and a half, and as a Visual Materials Student Assistant for the last year.  As a student worker, Abbey provided reference assistance to patrons and processed visual materials collections. Abbey will continue to work at Special Collections this fall as an intern for the Labor Archives of Washington processing the RIDGE records, a new archival acquisition documenting coalition-led environmental activism in the Pacific Northwest. Her internship is sponsored by Northwest Archivists through their inaugural Archivist-in-Residence program.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Stories

A Message for Undergrads!

Dear UW Undergraduate Students :

We are experiencing the dual pandemics of COVID-19 and racial injustice and violence together, but in very different ways. We hear your concerns, we stand with you, and we are humbled by your resilience. Although this year is not like any other year, the UW Libraries is here to support you whether you’re in Seattle, Wenatchee or Taipei–wherever you are, we got this, Huskies!

We know you might be missing Odegaard Library for study spaces, trusted help, social time with friends (and naps between classes!). While we can’t hang out in Odegaard in person just yet, we’ll make sure there are still ways for you to build community remotely — follow our Instagram for details.

And don’t forget…

  • UW Libraries staff are working from home to provide services you can access remotely, like research and writing help via Zoom, e-book displays, and so much more. Help is available 24/7 – just ASK US!
  • New! UW Seattle Student FAQ: We have been listening to your feedback and gathering your questions. In this new UW Libraries Student FAQ for Fall, get answers to questions about  the Libraries’ current plans for reopening, textbooks, technology, how to get help, and more.
  • Dawg Daze + UW Libraries: Check the Dawg Daze calendar in late August so you can participate in fun library orientation events to connect with fellow students and the UW Libraries: online trivia, a scavenger hunt, virtual library tours, and more. All students are welcome.
  • We’re Listening: UW Libraries staff are working with departments and programs across campus to make sure students have what they need to succeed, and your input is needed to help us understand what you need and how we can improve. Let us know: What can we do to help? What services are most helpful to you? What’s not working for you? Share your ideas and feedback with the UW Libraries Undergraduate Student Success team via email.

We can’t wait to connect with you this fall!

About the authors:

The Odegaard Library Undergraduate Student Success Team collaborates with the UW Libraries and UW partners to design memorable and meaningful experiences with the library, both social and academic, for undergraduate students, specifically first year and first year transfer students, international students, students from underrepresented communities, and first generation UW students. The team focuses on strategic planning, creativity, and leadership in designing and coordinating Libraries’ programs and services that contribute to undergraduate student academic success and engagement.

 

Stories

UW Libraries Reopening Plans: A Message from the Dean

To our UW Community,

Libraries are essential to research, teaching and learning at UW. We acknowledge how challenging the ambiguity of this time is, and the desire to confirm plans and expectations for Fall quarter and beyond. Our planning teams have been working hard to develop a phased reopening approach, aligned with public health requirements and UW Safe Start guidance. The Libraries is operating under its Phase 2 prevention plans. The Libraries Phased Reopening Chart provides clarity around what to expect, based on current plans. With 16 libraries, a wide variety of physical spaces, 350 staff, and extensive physical collections, there are many considerations that factor into planning efforts, including the UW Libraries HathiTrust partnership. First and foremost, is the health and safety of employees, students, faculty and our users. The goal of this message is to provide insight into our approach as we move into Phase 2 and look ahead to Phase 3. While we do not know how the current public health situation will evolve in our community, a transition from one phase to the next is dependent on significant changes to public health status and the development of new prevention plans at each stage to ensure the health and safety of all.

Assessment and preparation is required to open spaces and services on site. In Phase 2, a very limited number of staff are returning to work on site for the first time in five months. Their priority is to get circulation systems and other critical functions into working order. At the same time, we are testing Phase 2 operational models to assess and inform facility and policy changes that will ensure the health and safety of our employees and users. During this preparatory and assessment phase, the Libraries buildings will not be open to the public.

Providing safe spaces to study are top-of-mind. We understand that students need safe spaces to study, and that the Libraries are a home-away-from-home for many—whether you live on campus or not. To fill this critical need, we are evaluating operational models that could potentially allow designated Libraries spaces to safely open for individual study in a limited capacity. This planning is highly informed by the work we are doing now in Phase 2, and also by our experience opening up limited spaces at the onset of COVID-19 in March, when social distance guidelines were not as well understood or observed in our spaces. Students’ commitment and willingness to protect each other will be essential to the Libraries’ ability to open and maintain study areas. When that time comes, we know our UW community will support each other in helping to maintain a healthy community.

Access to physical materials is a priority. We know that access to physical materials is important for student and faculty success, especially for certain disciplines that rely on physical collections. As we assess feasibility of services in each phase, availability of certain materials may be expanded, however, access to special collections, government publications, maps, microforms and other branch materials is not anticipated through Phase 4 at this time. Our priority in Phase 2 is to enable access to available physical materials by implementing a curbside pick-up system Because this is a new service, we cannot estimate a start date until we have more time on site to assess feasibility. As soon as we have a better sense of timing for the launch of this new service, we will share plans publicly on our Libraries COVID Update page, social media and through centralized UW communication channels.

We are designed for online services and support.  UW Libraries has offered online teaching and learning support for many years. Our staff continue to provide a full range of online support from consultations for writing and research, to interactive learning events, and 24/7 services. At the onset of COVID, our staff worked quickly to bolster electronic resources across disciplines and continue to help faculty navigate course selection in a complex publishing environment. Interlibrary loan continues to facilitate resource sharing from other locations. The Libraries’ liaisons and digital scholarship team are dedicated to helping UW scholars find, create, share, and use research in new ways online. For new students who are entering UW for the first time, our Undergraduate Student Success team has great virtual orientations and other outreach activities planned for the Fall.

Offering high-quality online services is part of what we do. It’s not a substitute for studying in the great Suzzallo reading room, but our dedicated staff have shown us that the Libraries are much more than a beautiful, iconic space. Our Libraries are a center of knowledge and scholarship—no matter what Phase our community is in.

We share your concerns and understand your desire to open the Libraries’ physical spaces.  Once Phase 2 is further underway, and we have the data needed to confirm services like curbside pick-up, open book returns and Phase 3 operations, we will share dates and plans accordingly. Updates to our operations are always posted and shared on our COVID-19 Update page and social media channels as soon as changes are made.  As always, Libraries 24/7 service is here to answer your questions.

We appreciate your input during this unprecedented time. Thank you for continuing to provide us with your feedback and for the opportunity to collaborate with you as we continue to refine our operational approach.

Sincerely,

Lizabeth (Betsy) Wilson

Vice Provost for Digital Initiatives and Dean of University Libraries

 

 

 

 

 

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Faculty Guidance for Fall Quarter: UPDATE

UPDATED 10/7/2020

This post is intended to help answer the most common questions from faculty and to highlight  available resources to help prepare for Fall quarter. When in doubt, ASK US.

Teaching Support: 
Besides textbooks/course reserves, the Libraries provides additional teaching support including online DIY modules and videos covering information concepts and assessment you can imbed; collaborative workshops tailored to your course; and connections to campus teaching & learning partners focused on pedagogy and teaching technology.

Re-opening and access to physical materials:

  • No Contact Pick-Up Service is available. Request items online, and pick-up at any UW campus Library!
  • The Libraries buildings will not be open to the public in Phase 2.  
  • The Libraries Phased Reopening Chart provides clarity on what to expect in each Phase.
  • For the health and safety of our users and staff:
    • Opening Libraries spaces will happen on a very limited scale in Phase 3. We are in the process of identifying potential limited locations for individual study in coordination with UW partners, but those spaces not confirmed.
    • Our partnership with HathiTrust Emergency Temporary Access Service is a key consideration in plans for reopening in order to maintain optimal access to millions of materials in a hybrid environment designed for remote learning. This blog post explains more.
    • No public access to Special Collections, government publications, maps, microfilm/form and other branch libraries through Phase 4 at this time.
    • No browsing or check-out of physical materials on site through Phase 4.
  • Interlibrary Loan continues to fill requests for articles and book chapters. Any requests that cannot be filled with electronic resources will be requested from other libraries – this includes scans, but not physical materials at this time.  

Textbooks/Course Reserves: 

  • Plan for the unknown. Because of the uncertainty and inability to predict when UW Libraries buildings will reopen,  we advise instructors to plan for online course readings and materials to the greatest extent possible for all of the reasons listed below. 
  • What is available now? This online resource for course materials outlines key considerations to help you choose the best resources available right now. Whenever possible, please use existing UW collections, including e-books, journal articles, streaming media, and open educational resources/open textbooks
  • When online isn’t possible: there is not an online equivalent for all physical items; and, when equivalents do exist, licensing them will take additional time, so they may not be available for course use immediately. In addition, accessing electronic resources for all academic disciplines is a challenge compounded by a publishing landscape that doesn’t support a fully online environment.  

Please consider the following reasons for choosing alternatives to physical course materials:

1) Ease of use. Existing e-resources are immediately available and avoid potential delays (sometimes of several weeks!) that may occur in trying to source and license new electronic materials for courses. 

2) More equitable access. In accordance with existing UW guidance, all classes (online or in-person) this fall should “ensure that all students can complete their coursework, even if they are unable to attend in-person classes due to illness or higher risk of health complications from the coronavirus.” The same consideration should be given to students who are not able to visit the Libraries for similar reasons. 

3) Less strain on limited resources. Using existing alternatives limits additional expenditures from collections budgets and allows Libraries staff to support a broader number of courses and researchers. 

NOTE: It is important to consider that not all e-resources are accessible for all needs. Please see the following guidance to help select accessible course materials:  

Subject Librarians:

Your subject librarian can assist you with Libraries collections needs for your research and teaching and provide tailored information workshops and consultation for students.

Links to UW Libraries Materials in UW Libraries Search: UW Libraries Search underwent maintenance on July 27, 2020. The permalinks (the short and persistent URL for individual items in UW Libraries Search) may break after the maintenance period. We ask that you check all of your course links to UW Libraries Search items to ensure they are still working properly and linking to the right items. If you need assistance with your links please contact your Libraries Liaison for assistance. 

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Stories

Commercial Textbooks in a Virtual Environment: Challenges Explained

Thank you to our colleagues at University of Guelph Libraries for sharing their language documenting these challenges. We have adapted it with permission.

As we approach the fall 2020 quarter, library staff are working hard to provide alternative access to our traditional print course reserves collection. A significant portion of the books on reserve are print copies of required textbooks, and students cannot access them without coming into the library. To support instructors and students over the next several months, we are developing new approaches to how we acquire course textbooks, to ensure that students have access, even in a primarily-online, alternative-delivery environment.

However, this work is hampered by textbook publishers who do not provide electronic purchasing options for libraries. Many existing course textbooks are simply unavailable to libraries in any other format than print.

Many existing course textbooks are simply unavailable to libraries in any other format than print.

Textbook publishers have built their profit models around selling e-textbooks directly to students. Despite this, we also know that the cost of textbooks and other course materials represent a major financial hurdle for students at the University of Washington*. 

Many textbook publishers will not allow libraries to purchase e-textbook versions of their publications. This means that in courses that adopt textbooks by these publishers, students who do not purchase the textbook will not have any alternative access to the textbook content. One of our core values at UW Libraries is to ensure equitable access for all, and as such, we encourage faculty to consider equity when making their course material selections. 

UW Subject Librarians can work with faculty to help find textbook alternatives and solutions including resources within existing e-book collections, open resources and more. This post outlines these options and provides additional guidance. Efforts are being made to secure online materials that are free from Digital Rights Management (DRM) restrictions in order to ensure unfettered student access. DRM includes limits on the number of users that can access a resource at any one time, as well as limits on copying, printing and downloading.

The publishing landscape is complex and is not ideal for a primary online learning environment for major research institutions. This is a challenge we are working to address – both in the short term, and beyond, and as UW Libraries, we are here to help you navigate the best choices for you and your students in the Fall.

Learn More:

 

*Source: 2019 UW Student Experience at the Research University (SERU) data, section on financial concerns of students: 84% of undergraduate student respondents reported that they bought fewer books, bought cheaper/used books, read books on reserve (p. 60 of the report).

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Stories

When Will Libraries Offer A Book Pick-Up Option?

As the community continues to move toward Phase 2 re-opening efforts, you may start to see some local public libraries offering solutions for curb-side pick-up of books. Many of our users are wondering when this type of service will be available for UW Libraries.

While UW Libraries planning teams are actively discussing the implementation of curb-side pick-up service, we will not be able to offer it immediately upon UW moving into Phase 2.

While UW Libraries planning teams are actively discussing the implementation of curb-side pick-up service, we will not be able to offer it immediately upon UW moving into Phase 2

The size and scale of rolling this type of service out for the UW Libraries is much more complex than a typical public library. Planning and implementing this type of service requires a large number of staff entering the building and an equally robust operational plan factoring in the health and safety of employees.

When the proper protocols are in place to provide a safe environment for staff to facilitate such a service, curb-side pick-up is the first public-facing service that we anticipate adding as part of re-opening.

When the proper protocols are in place to provide a safe environment for staff to facilitate such a service, curb-side pick-up is the first public-facing service that we anticipate adding as part of re-opening.

We cannot accurately predict when this service will be available other than to say it will not launch with the onset of UW Phase 2. When Libraries staff are able to enter the building, the first priorities will be to address the backlog of returned materials and to update the catalog to ensure compliance with the Emergency Temporary Access Services. These preparations will take time to complete in order to start public-facing services.

We are aware that this is a hardship for those disciplines that are grounded in physical materials. Finding solutions to safely and effectively deploy curb-side check out as soon as possible is our priority, while still providing online materials to those who cannot come to campus.

Additional guidance regarding summer and fall planning are outlined in the blog Preparing for Summer and Fall Quarter: What You Need to Know Now. Other resources include the Remote Services and COVID-19 Updates sections of our website. As soon as we can provide a more detailed timeline for rolling-out this new service, we will update these resources accordingly and share out broadly through social media, departmental Liaisons and campus news outlets.

If you have questions about Libraries services, please reach out to your subject Librarian or Libraries Libraries AskUs email and 24/7 chat Service.

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