Architecture Collection Data Dictionary Data
Dictionary date: February 2005
Project Lead and Metadata Liaison: Kris Kinsey
| Field name | DC mapping | Authority file | Comments |
|---|---|---|---|
| Title | Title: searchable, public; required | Descriptive title of work to be assigned by the cataloger based on subject of the drawing. It should include information in the following order: name of structure taken from the artifact (architectural drawing or rendering), the location in parenthese (Seattle, Wash.) and parts represented. If the specific name of the structure is unidentified, the title may include other identifiers, such as building type, location, or anything else of significance in identifying the subject.
Titles belonging to a group of images from the same drawing set should begin with the same character set (e.g. Northern Life Tower, ….) in order to group the thumbnails for Contentdm presentation. Examples: Northern Life Tower (Seattle, Wash.), south elevation Residence with carriage house (Seattle, Wash.), first and second floor plans |
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| Alternate title | Title: searchable, public | LC Authority | Other name of a structure or building if different from name provided in Title Field. |
| Architectural firm | Creator: searchable, public | LC Authority | The name of the corporate body responsible for the creation of the design of the item. Use LC Authority File for form of name, if available. For unknown creators, enter Unknown. The names of the individual architects belonging to the firm can be entered into the additional “Creator” fields.
If the Creator is determined from a resource other than the item, create a Note. Familiar names or variation of names of corporate bodies should be noted in the Notes Field. |
| Architects | Creator: searchable, public | LC Authority File | The name (s) of the individual (s) responsible for the creation of the design of the item. Input lastname, firstname or the corporate body name. Use LC Authority File for form of name, if available. Multiple names are okay; separate multiple names with <br>. For unknown creators, enter Unknown.
If the Creator is determined from a resource other than the item, create a Note. Familiar names or variation of names of corporate bodies should be noted in the Notes Field. |
| Associate architects | Creator: searchable, public | LC Authority File | The name of the associate individual or the corporate body responsible for the creation of the design of the item. Input lastname, firstname or the corporate body name. Use LC Authority File for form of name, if available. Multiple names are okay; separate multiple names with <br>. |
| Engineers | Creator: searchable, public | LC Authority File | Name of the engineer or firm responsible for creating the item. Input lastname, firstname or the corporate body name. Use LC Authority File for form of name, if available. Multiple names are okay; separate multiple names with <br>. If none, leave blank. |
| Artist | Creator: searchable, public | LC Authority File | The name of the artist responsible for creating the item, used especially for architectural renderings. Input lastname, firstname or the corporate body name. Use LC Authority File for form of name, if available. If none, leave blank. |
| Client | Creator: searchable, public | LC Authority File | The name of the client who commissioned the work. Input lastname, firstname or the corporate body name. Use LC Authority File for form of name, if available. |
| Date of drawing execution | Date: searchable, public | The time period the drawing was made. Enter span dates which are inclusive of all revisions represented on item. Dates are recorded as single years. If undated, input circa date. (ca. 1900). Months and days are noted in the Descriptive Notes Field. | |
| Dates | Date: searchable, staff-only field; required field | Reflects the Date of Drawing Execution field. If the date is a single year, it is the same in both the Date and the Dates fields. If the date in the Date field is a “circa” date (e.g. ca. 1895), the Dates field contains the expanded version so that searching will find dates covered by the concept of a “circa” date. Five years on either side of the “ca.” date is the preferred form.
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| Earliest date | None: not searchable, staff-only field; required field | Reflects the Date of Drawing Execution field. If the date is a single year, it is the same in both the Date of Drawing Execution and the Earliest Date fields. Input using ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed). | |
| Latest date | None: not searchable, staff-only field; required field | Reflects the Date of Drawing Execution field. If the date is a single year, it is the same in both the Date of Drawing Execution and the Latest Date fields. Input using ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed). | |
| Building street address | Description: searchable, public | Address of the structure or building. Use abbreviations for Street (St.) and Avenue (Ave.). If not known, input Unknown. | |
| Building location | Coverage: searchable, public/staff field | The spatial characteristics of the intellectual content of the resource. Spatial coverage refers to a physical region. Places names are taken from the LC Authority File or another controlled list. Input in hierarchical format.
United States—Washington (State)—Seattle |
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| Purpose | Description: searchable, public | AAT | Describes the circumstances for the creation of the project (e.g. working construction, academic, competition); and the project’s specific stage or phase of the building design or construction .Use terminology from AAT.
Examples: Design drawings |
| Representation | Description: searchable, public | AAT | Established convention used to represent an image, such as floor plan, elevation, section, detail. Separate multiple examples with <br> Use terminology from AAT.
Examples: Elevations |
| Descriptive notes | Description: searchable, public | Includes the transcription of the inscription, handwritten or printed words that appear on the item, such as, dates, captions, client names, dimensions, geographic location, scale. Original word order, punctuation, spelling should be retained.
Note should be proceeded by (e.g.): |
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| Building style | Subject: searchable, public | Use terminology from AAT if possible. Otherwise use vocabulary terms from: A visual inventory of buildings & urban design resources for Seattle Washington / Historic Seattle Preservation and Development Authority, consultants: Folke Nyberg, Victor Steinbrueck , [Seattle, Wash.] : The Authority, 1975 | |
| Building notes | Description: searchable, public | Useful information not included elsewhere, especially relating to creators, subject identification, alternative names, significant physical characteristics, construction and alteration dates. Separate multiple notes with <br><br> (that is, with a double break). Free text field. | |
| Subject (LCTGM) | Subject: searchable, public | TGM | Terms in this field are taken from the LC Thesaurus for Graphic Materials I: Subject Terms (LC TGM I). Subject terms and phrases are displayed as a list in this field, with no blank lines between terms.
Examples: Space Needle (Seattle, Wash.) |
| Subject (LCSH) | Subject: searchable, public | LCSH | Terms in this field are taken from the LC Subject Headings list (LCSH). LCSH will be used only when TGM has no appropriate term for a particular object or concept. LCSH and the LC National Authority File will also be used for persons, objects, and places with proper names. Subject terms and phrases are displayed as a list in this field, with no blank lines between terms.
Catalogers may devise new subject headings for submission to LC through the SACO program. Subject terms and phrases are displayed as a list in this field, with no blank lines between terms. Examples: Office Buildings—Washington (State)—Seattle |
| Digital collection | Relation-Is Part Of: non-searchable, required | Name of the digital collection, may or may not be the same name as the original repository collection | |
| Order number | None: searchable, public | Number that users can reference to order a copy of the digital image. | |
| Ordering information | None: non-searchable, public; required | Instructions for ordering | |
| Negative number | Identifer: searchable, public/staff | The Negative number refers to the reproduction number assigned to the image for purposes of duplication. It is the unique number by which Special Collections identifies the image. | |
| Repository | Source: non-searchable, public | The institution where the item is physically located.
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| Repository collection | Source: searchable, public | Contains the collection name represented as a phrase. | |
| Repository collection guide | None: non-searchable, public/staff field | This field contains the URL link to the EAD finding aid. | |
| Object type | Type: searchable, public/staff field; required field | AAT | Classification of the object by broad physical form or method of production. Use controlled vocabulary from the Art & Architecture Thesaurus.
Example for this collection: Enter object type only; additional physical details are noted in the Physical Description Field |
| Physical description | Format: non-searchable, public/staff field | Record of the physical attributes of the document; specifically, technique, medium and support description; and dimensions.
Examples Colored pencil on tissue: 56 x 92 cm More elaborate description of the relationship between technique, support and medium can be noted in the Descriptive Notes Field. |
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| Digital reproduction information | Format: non-searchable, staff-only field | Describes the digital conversion process, date scanned, etc.
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| Contributor | Contributor: non-searchable, staff-only field | A person or organization not specified in the Creator field who has made a significant contribution to the resource, but whose contribution is secondary to any person or organization specified in the Creator field.
Example |
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| Acquisition | None: non-searchable, staff-only field | This field lists the source and date of acquisition of the item.
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| Restrictions | Rights: non-searchable, staff-only field | This field lists any restrictions on the use of a text or image.
Example |
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| Type | Type: Searchable, staff; required | Describes the nature or genre of the content of the resource. Select a value from the DCMI Metadata Terms/DCMI Type Vocabulary athttp://dublincore.org/documents/dcmi-terms/.
Used for cross database search limits. If the contains both text and images, use multiple terms. Example: |