Special Collections Moving Image Collection Data Dictionary
(data dictionary for the University of Washington Library’s Moving Image Collection in CONTENTdm)
Date of first version: March 9, 2009
Second Revision: April 10, 2009
Third Revision: April 30, 2009
Fourth Revision: May 6, 2009
Fifth [minor] Revision: February 18, 2011
Sixth Revision: September 14, 2016
Seventh Revision: November 4, 2016
Eighth Revision: March 19, 2019
Metadata Liaisons: Nicolette Bromberg, Hannah Palin and Theo Gerontakos
Title |
dc:title searchable=yes hidden=no required field |
When the video is a complete work: When the title is devised by the cataloger (not taken from the title screen), add the following to the Notes field: “Title supplied by cataloger.” When the video is a clip:
If the clip is one of multiple clips that together form a complete work:
If the clip is one of multiple clips that together do not form a complete work:
Examples Complete work: Logan neighborhood, Spokane, aerial view, October, 1963 (complete work) Clip: single clip, title from title screen: Source of the Clip: Summer 1989, archaeological investigations at Fort Nisqually
Clip: single clip, complete work title known, no title screen in clip: Source of Clip: Hoko River Site Clip: single clip, devised clip title (complete work title not known, no title screen): Source of Clip: [no value]
Clip: one of multiple clips that together form a complete work: Title 2: Grass Roots Lobbying for Public Employee Health Premiums approximately 1980, part 2 of 2 Source of Clip: Grass Roots Lobbying for Public Employee Health Premiums Clip: one of multiple clips that together do not form a complete work: Title 2: Grass Roots Lobbying for Public Employee Health Premiums, rally of state employees, approximately 1980 (clip 2) Source of Clip: Grass Roots Lobbying for Public Employee Health Premiums |
File Name |
No dc searchable=yes hidden=yes required field |
Enter the file name of the video. Example: Traveling in Alaska_1342_L.mov uw_spec_truman_high.mov |
Clip Summary |
dc:description searchable=yes hidden=no |
A description of the content of a clip. Describe the clip, not the film/video as a whole. Usually stated in the present tense, the clip summary sequentially describes the views, actions, or scenes comprising the clip. The description should be fairly general and brief; it is not necessary to describe every detail. If the video is a complete work, leave this field blank. Examples: Aerial views of the University of Washington campus, 1934, beginning with the Montlake Cut and moving north to Suzzallo Library. Loggers climb and trim trees. |
Duration |
dc:format searchable=no hidden=no |
Enter the duration in the following format: 5 min., 21 sec. Examples: 4 min., 10 sec. 3 min., 37 sec. |
Digital Format |
dc:format searchable=yes hidden=no |
Enter MIME type from http://www.iana.org/assignments/media-types/ by entering the appropriate value (“video”) from the Directory of Content Types and Subtypes, then enter a space, then the appropriate format from the list that results after following the link at the word “video” at the same Directory of Content Types and Subtypes (on the IANA page). Examples: video mpeg video mp4 video quicktime video x-ms-wmv |
Source of the Clip |
dc:source searchable=yes hidden=no |
Title of the complete film or video from which the clip was taken. If the video is a complete work, leave this field blank. If the work has a formal title, transcribe it. Take the title from the title screen if possible; otherwise, take the title from the end credits on the film/video, or the film leader or video label, or the container; if the title is not given in those sources, take it from secondary sources, such as accompanying documentation or reference sources. If there is no formal title, devise one. Include basic who, what, where, and when information. Use the date when the film or video was shot. Also add the following to the Notes field: Original Source Title supplied by cataloger. Example, transcribed title: Evergreen Empire Examples, devised titles: University of Washington commencement ceremony and address, Seattle, 1929 Downtown Spokane aerial views, 1963 Construction workers, Tacoma, June 22, 1954 |
Original Source Summary |
No dc searchable=no hidden=no required field |
Briefly describe the content of the film/video as a whole. Examples: Shows how logging was done in the 1920s in the Pacific Northwest. Also shows the properties and equipment of the Pacific Spruce Corporation and its subsidiaries, the C.D. Johnson Lumber Company, and the Manary Logging Company, located in Lincoln County, Oregon. Agnes Haaga and Geraldine Siks relate memories of building a children’s theater program, learning from drama pioneers Glenn Hughes and Winifred Ward, and instructing students such as playwright Megan Terry. They also discuss their work with the Arena Group, and offer advice for students of drama. |
Creator |
dc:creator searchable=yes hidden = no |
Enter the name of the person, corporate body or family responsible for making the video. Enter a creator name only when a single agent is responsible for producing the video, as with many home movies. Format of personal name: Lastname, Firstname Examples: Matsushita, Iwao |
Participants / Performers |
dc:contributor searchable=yes hidden=no |
Enter in this field the name(s) of persons who play a significant role in the video. Participants/performers include narrators, hosts, speakers, teachers, moderators, interviewers and interviewees, actors (including voices), musicians, dancers, commentators, and so forth. Use <br> to separate one name from another. Use the Notes field to state the function of each person, if known (see the Notes field for additional guidance on formatting this note). Format of personal name: Lastname, Firstname Use LC Authority File for form of name when available. http://authorities.loc.gov/cgi-bin/Pwebrecon.cgi?DB=local&PAGE=First Examples: Butler, Marian<br>Brown, Ethan<br>Tamano, Koichi Thomas, Lowell, 1892-1981 |
Notes |
dc:description searchable=yes hidden=no |
Notes can include any information of importance that is not represented elsewhere. Each separate “note” should form its own paragraph. Paragraphs are separated from one from another by <br> When the video is a clip and the title is devised by the cataloger, enter the following statement: “Clip title supplied by cataloger.” If the video is a complete work, enter “Title supplied by cataloger.” Notes on the condition of the film or video held by UW may be given here. State the function and name, if known, of each person listed in the Participants/Performers field. The format of the note is as follows, including punctuation: Examples: Dancers: Marian Butler and Ethan Brown. Narrator: Lowell Thomas. Explanations of how information provided elsewhere in the record was determined may also be given here. Example: Credits and date of creation from telephone call to filmmaker, March 2004. Any other useful notes can be added according to the cataloger’s judgment. Examples: The airplane shown in the clip may be a Boeing 247 transport plane. |
Subjects (LCTGM) |
dc:subject searchable=yes hidden=no CdmControlVocab=yes |
A TGM (Thesaurus for Graphic Materials) subject term should be used only when LCSH provides no appropriate term for a particular subject. Example: Lumber industry |
Subjects (LCSH) |
dc:subject searchable=yes hidden=no CdmControlVocab=yes |
Major subjects (people, organizations, topics, activities, events) and themes (or concepts) that represent the intellectual content of the video. Terms in this field are taken from the LC Subject Headings list (LCSH). Separate each term in a multiple-term heading with a dash (two hyphens). Separate each heading or heading string with ; [that is, semicolon+space]. If an appropriate term cannot be found in LCSH, check the LC Thesaurus for Graphic Materials (TGM), as instructed in the Subjects (TGM) field. LCSH examples: Markets–Washington (State)–Seattle Penguins; Log buildings–Alaska–Fort Yukon |
Genres (LCGFT) |
dc:type searchable=yes hidden=no CdmControlVocab=yes |
If possible, assign at least one genre term that describes the video, not the film/video as a whole. If more than one may be assigned, separate each heading or heading string with ; [that is, semicolon+space]. Whenever possible, take terms from the Library of Congress Genre/Form Terms list (LCGFT). Public access to LCGFT is at http://id.loc.gov/authorities/genreForms/collection_LCGFT_General Examples: Amateur Films Educational television programs Outtakes Documentary films Promotional films |
Location Depicted |
dc:coverage-spatial searchable=yes hidden=no |
Refers to the geographic location(s) depicted or shown in the video. Place names are taken from the LC Subject Headings list (LCSH) or another controlled list. Enter Country–State or Province–City. Input in hierarchical form, with each location in the heading separated by a dash (equivalent to two hyphens). If the work is about more than one place, separate each heading with <br>. Examples: United States–Washington (State)–Seattle United States–Alaska–Fort Yukon<br>Canada–Yukon–Dawson |
Date-EDTF |
dc:date searchable=no hidden=yes |
Date of creation of the original resource. Reflects the date in the “Date” field. Express all dates, including date ranges, using Library of Congress’ Extended Date Time Format. Most recent version of EDTF available at https://www.loc.gov/standards/datetime/. Six formats are recommended for values in Date, each corresponding to a specific EDTF format: If the value of Date is YYYY, enter YYYY. If the value of Date is YYYY?, enter YYYY? If the value of Date is [month] DD, YYYY, enter YYYY-MM-DD. If the value of Date is [month], YYYY, enter YYYY-MM. If the value of Date is between YYYY and YYYY, enter YYYY/YYYY If the value of Date is between YYYY and YYYY?, enter YYYY?/YYYY? If the value of Date is not any of the above, consult the EDTF spedification to determine the appropriate notation. Date-Edtf value should agree with dates values entered in Date and Dates fields. Examples: If the Date field = “1940” then Date EDTF = “1940” If the Date field = “1910?” then Date EDTF = “1910?” If Date field = “May 9, 2001” then Date EDTF = “2001-05-09” If Date field = “January 2008” then Date EDTF = “2008-01” If Date field = “between 1930 and 1939” then Date EDTF = “1930/1939” If Date field = “between 1855 and 1999?” then Date EDTF = “1855?/1999?” |
Date Created |
dc:created searchable=no hidden=no required if information is known or may be estimated |
Date of creation of the original resource. State the year when the video was shot. Enter the date using one of the following formats: YYYY YYYY? [month spelled out] [day], YYYY [month spelled out], YYYY between YYYY and YYYY between YYYY and YYYY? In CONTENTdm, this field is used for display purposes only and should be user-friendly. Date value should agree with date values entered in Date-Edtf and Dates fields. If the date when the image/resource in hand was produced is known, and is different from that of the original image, so note in the Notes field. If the date is unknown, enter an approximate date using one of the two above formats that express uncertainty, namely YYYY? or between YYYY and YYYY?. If none of the date formats above are adequate, use a custom date format. Examples: 1953 ca. 1953 |
Dates Created |
no dc searchable=yes hidden=yes required field |
Date of creation of the original resource. Reflects the date in the “Date” field. Enter the year or years only. When the value of Date is YYYY, enter YYYY. When the value of Date is YYYY?, enter an eleven year date range, five years on either side of the uncertain date. When the value of Date is [month] DD, YYYY, enter the year only in the following format: YYYY. When the value of Date is [month], YYYY, enter the year only in the following format: YYYY. When the value of Date is between YYYY and YYYY, enter all years in the date range in the following format: YYYY YYYY YYYY etc. When the value of Date is between YYYY and YYYY?, enter all years in the date range plus five years before the earliest date and five years after the latest date, in the following format: YYYY YYYY YYYY etc. This field is indexed and enables date searching in CONTENTdm. The Dates value should agree with date values entered in Date-Edtf and Date fields. Examples 1939 1939? 1939 1940 1941 1942 1943 1944 1945 1934 1935 1936 1937 1938 1939 1940 1941 1942 1943 1944 1945 1946 1947 1948 1949 1950 |
Earliest Date Created |
do not use | |
Latest Date Created |
do not use | |
Timecode Begin |
no dc searchable=no hidden=yes |
Timecode number that begins the digital clip; taken from the video viewing copy. Use the format: This field is for clips only. if the video is a complete work, do not enter a value. Example: 00:04:16 |
Timecode End |
no dc searchable=no hidden=yes |
Timecode number that ends the digital clip; taken from the video viewing copy. Use the format: This field is for clips only. if the video is a complete work, do not enter a value. Example: 00:10:08 |
Language |
dc:language searchable=yes hidden=no |
State the language(s) included in the video. Use the complete word for each language (rather than language codes). If more than one language is spoken in the moving image work, separate each by a semicolon. Examples: English English; Japanese |
Digital Collection |
dc: relation.isPartOf searchable=no hidden=no CdmControlVocab=yes |
Name of the digital collection of which the film or video is part; same content in every record: Special Collections Moving Image Collection |
Order Number |
dc:identifier searchable=yes, hidden=no |
Enter here the number that users can reference to order a copy of the video. Example: MV0012 |
Ordering Info |
dc: description searchable=no hidden=no |
Instructions for ordering. Same content in every record: To order a reproduction, inquire about permissions, or for information about prices see: http://www.lib.uw.edu/specialcoll/service/reproduction.html |
Repository |
no dc searchable=no hidden=no |
The institution where the item is physically located. Same content in every record: University of Washington Libraries, Special Collections Division |
Repository Collection |
dc: relation.isPartOf. searchable=yes hidden=no |
This field contains the analog moving image collection name and number. Example: Seattle Urban League Film Collection, Acc 607-5, VHS 45 |
Repository Collection Guide |
dc:relation searchable=yes hidden=no |
This field contains some standard text (usually “To view the finding aid for this collection”) plus the URI to the EAD-encoded finding aid that describes the analog collection the film/video is part of. Note: as of this edition of the data dicitonary (May 6, 2009), the moving image collection finding aid is not yet available. Example: To view the finding aid for this collection, see: [uri] |
Project |
dc:isPartOf searchable=yes hidden=no |
Enter subcollection name.
Multiple projects/subcollections can be entered; separate multiple values using a semi-colon. |
Digital Reproduction Information |
dc: format searchable=no hidden=no |
Describes the digital conversion process. This should be a textual description that can include the following, in any order and as available: (1) the digital video, (2) the original format, (3) the person/organization that created the digital video, (4) digitization date, (5) name/type of equipment used (usually software, possibly hardware). Example: Digital streaming QuickTime video file made from DVCAM master copy by the University of Washington Dept. of Health Services on April 22, 2004, using Final Cut Pro, version 2.1. |
Contributor |
dc: contributor searchable=no hidden=yes |
Always use the following text: University of Washington Libraries, Special Collections Division |
Rights URI |
dc:rights searchable=no hidden=no |
URI that dereferences to a rights statement. Enter a rights statement from rightsstatements.org. UW Libraries Special Collections policy: for items with a date later than 1922, enter http://rightsstatements.org/vocab/InC/1.0/ (“In Copyright”); for all else enter http://rightsstatements.org/vocab/CNE/1.0/ (“Copyright Not Evaluated.”) Examples: http://rightsstatements.org/vocab/CNE/1.0/ http://rightsstatements.org/vocab/InC/1.0/ |
Rights |
dc: rights searchable=no hidden=no |
This field lists any information pertaining to use of the moving image work. Include copyright information, such as the name of the copyright holder and year of copyright if known. If restrictions are too complex to describe here, include the phrase: Restrictions may exist on reproduction, quotation, or publication. Contact the repository for details. |
Type |
dc: type searchable=yes hidden=yes |
Describes the nature of the content of the resource. The term “MovingImage” is taken from the DCMI Type Vocabulary and is the same for every video: MovingImage |
Object Type |
dc:type searchable=yes hidden=no |
Enter “Video recordings” for all videos. Used for faceted searching in public interface. |
Administrative Notes |
No dc searchable=no hidden=yes |
Notes for staff only, notes of an administrative nature. |
Institution | for ITS use | |
Cataloging | for messages to catalogers |