Template for digital oral history collections derived from Special Collections holdings
Finalized in January 2012
Version 5.3, last updated 2019-03-29, 2016-06-23, 2012-03-15, 2012-03-13, 2012-02-25
Address questions about this data dictionary to: Theo Gerontakos, Kris Kinsey, or Anne Graham.
Field No. |
Element and description |
Description |
Example |
Required? |
|
1 |
Title |
Enter a brief descriptive phrase. Do not use initial articles, if possible.
Construct as follows: –> titles for single items: [Name of interviewee] interview, [item format],
–> titles for CONTENTdm document descriptions: [Name of interviewee] interview
All items must have a title.
|
Items: Rose Arensberg interview, audio Rose Arensberg interview, video Rose Arensberg interview, transcript Rose Arensberg interview, photograph
CONTENTdm document descriptions: Rose Arensberg interview Calvin Armstrong interview |
ResearchWorks (DSpace):
Single items in Digital Collections (CONTENTdm):
Compound objects in Digital Collections (CONTENTdm): |
|
2 |
Interviewee’s Name/Names |
Name of person interviewed. Format of personal name: Lastname, Firstname. Use LC Name Authority File for form of name when available: If the only name associated with the interviewee is a corporate name, enter the corporate name. Whenever possible, use a heading from the LC Name Authority File. Separate multiple entries with a semicolon.
|
Daiber, Ome
Daiber, Ome; Armstrong, Calvin
Colbert, Curt, 1947-
Boeing Company. Boeing Military Aircraft and Missile Systems Group |
ResearchWorks (DSpace): REQUIRED if known; if not known, leave blank
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) OPTIONAL for page descriptions |
|
3 |
Interviewee Birthplace |
Enter place of birth of the person interviewed.
Can leave blank if unknown
Form of entry: [city], [state], [country]
If there are multiple interviewee’s, associate the person with the place using a parenthetical qualifier (see example). |
Aasal, Punjab, India
Seattle, Washington, United States
Aasal, Punjab, India (Prem Kumar); Seattle, Washington, United States (Curt Colbert) |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) DO NOT USE for page descriptions |
|
4 |
Interviewer
|
Format of personal name: Lastname, Firstname. Use LC Name Authority File for form of name when available:
Name of person who interviewed subject.
Separate multiple entries with a semicolon. |
Gossett, Larry
Meyers, Richard D.
Colbert, Curt, 1947-
|
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): REQUIRED (if known)
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED (if known) for document descriptions (2) DO NOT USE for page descriptions |
|
5 | Videographer |
Format of personal name: Lastname, Firstname. Use LC Name Authority File for form of name when available:
Name of person who created the video .
Separate multiple entries with a semicolon. |
Gossett, Larry
Meyers, Richard D.
Colbert, Curt, 1947- |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): REQUIRED (if known)
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED (if known) for document descriptions (2) DO NOT USE for page descriptions |
|
6 | Date-EDTF |
Date of creation of the original resource. Reflects the date in the “Date” field. Express all dates, including date ranges, using Library of Congress’ Extended Date Time Format. Most recent version of EDTF available at https://www.loc.gov/standards/datetime/. Six formats are recommended for values in Date, each corresponding to a specific EDTF format: If the value of Date is YYYY, enter YYYY. If the value of Date is YYYY?, enter YYYY? If the value of Date is [month] DD, YYYY, enter YYYY-MM-DD. If the value of Date is [month], YYYY, enter YYYY-MM. If the value of Date is between YYYY and YYYY, enter YYYY/YYYY If the value of Date is between YYYY and YYYY?, enter YYYY?/YYYY? If the value of Date is not any of the above, consult the EDTF spedification to determine the appropriate notation. Date-Edtf value should agree with dates values entered in Interview Date and Dates fields. Examples: If the Date field = “1940” then Date EDTF = “1940” If the Date field = “1910?” then Date EDTF = “1910?” If Date field = “May 9, 2001” then Date EDTF = “2001-05-09” If Date field = “January 2008” then Date EDTF = “2008-01” If Date field = “between 1930 and 1939” then Date EDTF = “1930/1939” If Date field = “between 1855 and 1999?” then Date EDTF = “1855?/1999?” |
|||
7 |
Interview Date |
Date of creation of the original resource. For most items this will be the date on which the interview took place. For CONTENTdm document descriptions, enter date or date range for all items. If date is required but unknown, make a reasonable estimate. It can be a date range. Enter the date using one of the following formats: In CONTENTdm, this field is used for display purposes only and should be user-friendly. Date value should agree with date values entered in Date-Edtf and Dates fields. If the date is unknown, enter an approximate date using one of the two above formats that express uncertainty, namely YYYY? or between YYYY and YYYY?. If none of the date formats above are adequate, use a custom date format. |
23 April 2001
October-November 2006 |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) OPTIONAL for page descriptions |
|
8 |
Dates |
Enter year only.
Separate additional years, even if sequential, with comma.
Approximate dates should include five years on either side. |
2004
2004, 2005
2005, 2006, 2007, 2008
[if Interview Date/s = “approximately 1991:”] 1986, 1987, 1988, 1989, 1990, 1991, 1992, 1993, 1994, 1995, 1996 |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) OPTIONAL for page descriptions |
|
9 | Biography | Enter biographical information. | Shigeko Uno was born in Seattle and talks about her childhood in the International District where her father ran a dairy business, as well as her education at Chicago Baptist Missionary Training School. | ||
10 |
Notes |
Enter any information of importance that is not represented elsewhere.
Judgment should be used to determine whether the note: (1) pertains to a single digital object, and is therefore entered in the CONTENTdm page description, or, (2) more generally pertains to the “compound object” and belongs in the CONTENTdm document description.
For example, a note that the first 15 minutes of a single digitized audio track were blank on the original probably belongs in the CONTENTdm page description; however general information about the interviewee would go into the document description.
Notes for audio objects in ResearchWorks should be administrative; that is, these notes should be recorded to facilitate administering the digital collection.
Recommended note: record the timecode at which various parts of the oral history begin (example: “Dwight Watson’s description of his historic ascent of Mt. Watson is recounted at timecode 01:31:00”).
Recommended: Note any numbering system on the original audio in the original manuscript accession (this should be entered in the page description, even when there are multiple originals). |
[Note that belongs in the document description:] Mr Kumar grew up in a small town of Punjab, where he received his early education. He came to the University of Idaho in 1970 and worked towards Master’s Degree. He taught English and Humanities at Washington State University, University of Miami, and Colorado State University until 1986 when he joined Boeing.
[Note that could be entered in either the document description or the page description; in these cases, generally prefer entering the note in the document description:] Parts of the interview are conducted in Norwegian.
[Note that should be entered in the page description:] Original audio has first 15 minutes missing because of a reproduction error in 1982.
[Another note that could be entered into the page description] Dwight Watson’s description of his historic ascent of Mt. Watson is recounted at timecode 01:31:00
[Administrative note that could be entered in ResearchWorks:] Artifact appears in the audio bitstream at about 6:58. This WAV should be replaced. TG 2011-10-24. |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) OPTIONAL for page descriptions |
|
11 |
Subjects (LCSH) |
Enter subject headings taken from the Library of Congress Subject Headings (LCSH): http://authorities.loc.gov/ or http://id.loc.gov/
Enter here topical headings and headings for places with proper names (this includes neighborhoods, which are not entered in the Geographic Coverage field below).
Separate multiple entries with a semicolon.
Enter Subjects (LCSH) in CONTENTdm document descriptions only. Individual items do not require subject headings.
Note: LCSH is usually applied by UW catalogers; most metadata entrists will enter “xyz” only in this field. |
Mountain Rescue Council
Temple B’nai Torah (Mercer Island, Wash.)
Capitol Hill (Seattle, Wash.)
University District (Seattle, Wash.)
xyz |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) DO NOT USE for page descriptions |
|
12 |
Individuals Discussed |
List names of individuals given significant attention in the interview.
Format of personal name: Lastname, Firstname.
Use LC Authority File for form of name when available. http://authorities.loc.gov or http://id.loc.gov/
Separate multiple entries with a semicolon.
Individuals Discussed, when entered, should appear in the document description.
Some collections, if they wish, can also list Individuals Discussed at the page level, if they wish to specify Individuals Discussed for each digital object. |
Whittaker, James
Williams, Paul B.
Morgan, Murray, 1916-2000 |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) OPTIONAL for page descriptions |
|
13 |
Organizations Discussed |
Names of organizations given significant attention in the interview.
Use heading found in LC Name Authority File (LCNAF) when available. http://authorities.loc.gov or http://id.loc.gov/
If there is no heading in LCNAF, create a heading; be sure to re-use that heading every time the same organization is referred to.
Separate multiple entries with a semicolon.
Organizations Discussed, when entered, should appear in the document description.
Some collections, if they wish, can also list Organizations Discussed at the page level, if they wish to specify Organizations Discussed for each digital object. |
Schipperke Club of America
International Longshoremen’s Association. Local 38-97 (Tacoma, Wash.)
United States. Central Intelligence Agency. Conflict Issues Division |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) OPTIONAL for page descriptions |
|
14 |
Geographic Coverage |
Enter broad and local geographic locations given significant attention in the interview.
Use LC Subject Headings for location when available.
Use the following format for states/cities: [Country]—[State]—[City]
For neighborhoods or other types of locales below the city level, enter an LCSH heading in the Subjects (LCSH) field above.
Separate multiple entries with a semicolon .
Geographic Coverage, when entered, should appear in the document description.
Some collections, if they wish, can also list Geographic Coverage at the page level, if they wish to specify Geographic Coverage for each digital object. |
United States—Washington (State)—Seattle
Pakistan—Lahore
United States—Washington (State)—Bellingham |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) OPTIONAL for page descriptions |
|
15 |
Time Period Discussed |
Representation of time periods given significant attention in the interview.
This is a free text field with no authoritative source of terms. However most entries should be dates and date ranges. But if any time period can be described using LCSH headings, use the LCSH heading.
Time Period Discussed, when entered, should appear in the document description.
Some collections, if they wish, can also list Time Period Discussed at the page level, if they wish to specify Time Period Discussed for each digital object. |
1964.
1986-1990.
[Some examples of possible LCSH headings:] Twentieth century. Nineteen forties. |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) OPTIONAL for page descriptions |
|
16 | Transcript/Index | Enter transcript or a list of contents. | Topics presented in order of discussion on recording More on civil rights and local activism. – Phone rings in the background – Made presentation to Jim Ellis. – Federal case involving racism and employment opportunities. – Nixon Administration. – 1989 Supreme Court case about employment and racism. – Had a series of mini strokes that forced me to retire. – Narrator’s comments about people he has talked to. Lists names. I’m not a journalist. This is an oral history. Intention is to create oral history of the whole city. – Intention to publish. – Discusses the scope of the publication. – Events in the 1960s precede the scope. – Discuss other potential subjects for the project. |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) DO NOT USE for page descriptions |
|
17 |
Genre |
Enter genre headings taken from the Library of Congress Subject Headings (LCSH). This will be “oral histories.”
The genre field should not be used in page descriptions. |
Oral histories |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) DO NOT USE for page descriptions |
|
18 | Keywords |
Enter keywords, as appropriate. |
helicopter plane crash women members |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions DO NOT USE for page descriptions |
|
19 |
Language |
Name of language(s) used in the interview fully spelled out. |
Spanish
English
French |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions OPTIONAL for page descriptions |
|
20 |
Language Code |
Name of language(s) used in the interview.
Preferred: use an ISO 639-3 code.
Option: rather than use a 3 letter code from ISO 639-3, you can use the default DSpace rendering of languages: a 2 letter code from ISO 639-1 followed by an underscore and then an optional 2 letter country code from ISO 3166-1. |
spa [or es_es]
eng [or en_us]
fra [or fr_fr] |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (2) OPTIONAL for document descriptions (3) OPTIONAL for page descriptions |
|
21 |
Digital Collection |
Name of the digital collection into which the digital objects will be uploaded in UW Libraries Digital Collections (CONTENTdm).
For all oral histories, this will be “Oral History Collection.”
If there is a sub-collection name, enter it below in the Project field. |
Oral History Collection |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions REQUIRED for page descriptions |
|
22 |
Project
|
Enter subcollection name.
Used to distinguish a subcollection in the Digital Collections (CONTENTdm) Oral History Collection.
Multiple projects/subcollections can be entered; separate multiple values using a semi-colon. |
Labor Archives Digital Resources Portal; Washington State Jewish History Project |
ResearchWorks (DSpace): REQUIRED if applcable
Single items in Digital Collections (CONTENTdm): REQUIRED (if applicable)
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED (if applicable) for document descriptions (2) REQUIRED (if applicable) for page descriptions |
|
23 |
Digital ID Number |
Unique number assigned to each digital object in CONTENTdm for identification purposes.
Identifiers can be produced by contacting either Kris Kinsey (Special Collections) or Anne Graham (Digital Initiatives).
Format of numbers for stand-alone items: OHCxxx.
Format of numbers for compound objects: document description (top level) = OHCxxx, then each page description as follows; OHCxxx-Trascript, etc. See examples.
This field is a version of “Order Number” (as the field is called in other UW Libraries’ data dictionaries). |
Document description: OHC0847
Page description OHC0847-Audio OHC084-Transcript OHC084-Video |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) REQUIRED for page descriptions |
|
24 |
DSpace Handle |
Enter the DSpace handle for the master WAV file.
All audio files will be loaded into DSpace. The DSpace handle needs to be retrieved and entered in this field before uploading to Digital Collections (CONTENTdm).
For each interview there should be only one DSpace handle (although there may be multiple WAV files; see the “Notes” at the bottom of this document). |
https://digital.lib.washington.edu/dspace/handle/1773/17261 |
ResearchWorks (DSpace): NOT APPLICABLE
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) DO NOT USE for document descriptions (2) REQUIRED for page descriptions of audio objects; leave all other page descriptions blank |
|
25 |
Ordering Information |
Instructions for ordering. The text for this field will be unique to each project, and should be created by the project manager for any given project. |
To request a high resolution or uncompressed reproduction, or to obtain permission to use any portion of this item, contact University of Washington Libraries, Special Collections. Email: [email protected] <br> Please reference the Digital ID Number. |
ResearchWorks (DSpace): DO NOT USE
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) REQUIRED for page descriptions |
|
26 | Rights URI |
URI that dereferences to a rights statement. Enter a rights statement from rightsstatements.org. UW Libraries Special Collections policy: for items with a date later than 1922, enter http://rightsstatements.org/vocab/InC/1.0/ (“In Copyright”); for all else enter http://rightsstatements.org/vocab/CNE/1.0/ (“Copyright Not Evaluated.”) |
http://rightsstatements.org/vocab/CNE/1.0/ http://rightsstatements.org/vocab/InC/1.0/ |
||
27 |
Rights |
Identifies rights holder and restrictions. |
Creator’s literary rights transferred to the University of Washington Libraries.
Creator’s literary rights not transferred to the University of Washington Libraries.
Open to all users. |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED if applicable for document descriptions (1) REQUIRED if applicable for page descriptions |
|
28 |
Repository |
The institution holding the materials.
Enter “University of Washington Libraries Special Collections” |
University of Washington Libraries Special Collections |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) REQUIRED for page descriptions |
|
29 |
Repository Collection
|
Official name of the manuscript collection followed by the accession number assigned to the collection. In cases where the oral history is a component of a larger collection, specify the box number and if applicable the folder number where the item is located. |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED for document descriptions (2) DO NOT USE for page descriptions |
||
30 |
Repository Collection Guide
|
Enter the prefix “To view the Finding Aid for this collection see:” then the url for the appropriate finding aid. |
To view the Finding Aid for this collection see: https://digital.lib.washington.edu/findingaids/permalink/ArensbergRose2122/ |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): REQUIRED (if known)
Compound objects in Digital Collections (CONTENTdm): (1) REQUIRED (if known) for document descriptions (2) DO NOT USE for page descriptions |
|
31 |
Type |
Enter appropriate name from DCMI Type vocabulary: http://dublincore.org/documents/dcmi-type-vocabulary |
Text Sound StillImage MovingImage |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) DO NOT USE for document descriptions (2) REQUIRED for page descriptions |
|
32 |
Extent |
Extent of digital access file.
Enter duration of the access audio or video file and/or the length of a text-based file.
Duration should be entered hh:mm:ss. More complex duration can be described using RDA 7.22 or the ISO 8601 format P[n]Y[n]M[n]DT[n]H[n]M[n]S.
Extent of text will use a numeral and the word “pages” as follows: “128 pages.”
All other extent statements can be entered either through consultation with the Metadata Implementation Group, or by referencing RDA 3.4 (access RDA using the RDA Toolkit). |
00:12:58
01:28:14
6 pages |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) OPTIONAL for document descriptions (2) OPTIONAL for page descriptions |
|
33 |
Digital Format |
Enter the file format of the access copy.
Use media types listed at http://www.iana.org/assignments/media-types/index.html
For audio WAVE files, enter audio/wav. |
audio/mpeg
image/jpeg
application/pdf
text/plain |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) DO NOT USE for document descriptions (2) REQUIRED for page descriptions |
|
34 |
Original Format |
Enter the original format. When the original is non-digital, use a carrier type value from RDA 3.3.1.3 (access RDA using the RDA Toolkit).
When the original is digital, use media types listed at http://www.iana.org/assignments/media-types/index.html
For audio WAVE files, enter audio/wav.
When ‘Original Format’ is the
same as the ‘Digital Format,’ re-enter
the mime type.
When ‘Original Format’ is the same as the ‘Digital Format,’ enter the mime type in both fields.
|
image/tiff
audiotape reel
online resource
computer disc
videocassette |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) DO NOT USE for document descriptions (2) REQUIRED for page descriptions |
|
35 |
Physical Description |
Physical description of the original resource.
Describe the original resource in accordance with RDA 3.4 “Extent” (access RDA using the RDA Toolkit).
When ‘Original Format’ is a digital file, enter ‘1 online resource’ as recommended by RDA 3.4. |
1 online resource
1 computer disc
2 audiotape reels
1 volume
3 photographs
1 map |
|
|
36 |
Timecode Start |
Timecode number that starts the audio clip; noted during conversion from the audio object. Only needed when the audio clip is only a section of the recording on a side of the original audio. Enter as hh:mm:ss |
00:10:10 |
ResearchWorks (DSpace): OPTIONAL
Single items in Digital Collections (CONTENTdm): OPTIONAL
Compound objects in Digital Collections (CONTENTdm): (1) DO NOT USE for document descriptions (2) OPTIONAL for page descriptions |
|
37 |
Item Id Number |
For audio only. A counter number to identify the physical audio object.
Enter the prefix “Item ID,” a colon, then the number.
The number is a five digit number. Numbering begins with 05000; that is, the first item digitized, will be item 05000. The number itself will be marked on the audio object using a preservation pen. |
Item Id: 05000
Item Id: 06072 |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (3) DO NOT USE for document descriptions REQUIRED for page descriptions of audio objects; leave all other page descriptions blank |
|
38 |
Digital File Name |
File name of the WAV file |
05000A.wav |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (1) DO NOT USE for document descriptions (2) REQUIRED for page descriptions |
|
39 |
Digital Reproduction Information |
Full description of formats and digitization, as applicable.
Describes the digital conversion process from analog to digital with details about file size, file format, software applications and equipment used to create and any processes used to change the file followed by the year in which these processes occurred.
|
Digital, stereo. Copied from analog recording to compact disc. Converted to 24 bit/48kHz Broadcast WAV format files by University of Washington Libraries in 2010.
Scanned from original text or image at 400 dpi saved in TIFF format, resized and enhanced using Adobe Photoshop, and imported as JPEG2000 using Contentdm software’s JPEG2000 Extension. |
ResearchWorks (DSpace): REQUIRED
Single items in Digital Collections (CONTENTdm): REQUIRED
Compound objects in Digital Collections (CONTENTdm): (3) DO NOT USE for document descriptions (4) REQUIRED for page descriptions |
|
40 | Review | Administrative field. Contains codes for catalogers. | |||
41 | Institution | Administrative field. Value = Special Collections or empty. | |||
42 | Catalogng | Administrative field. Contains codes for catalogers. | |||
43 | Object Type |
Administrative field. Contains a phrase describing the type of the original resource. List of phrases used maintained by ITS. Used for faceted searching in public interface. |
|||
44 | OCLC (UW Entered) |
OCLC Number of the record describing the resource in the OCLC database. |
NOTES:
Oral history recordings at University of Washington Libraries:
UW Libraries Special Collections holds numerous oral histories conducted as part of UW Libraries projects (North Cascades History Project, Afro-American History Project, etc) as well as those that are part of manuscript collections. Oral histories can also be found in University Archives.
Common media types in an oral history include:
- Audio
- Transcript
- Images
- Video
Project outputs:
Oral history digitization project workflows may vary, but they must produce the following results:
- Master WAV files for audio will be uploaded to ResearchWorks (DSpace) at minimum 24 bit/48khz.
- The public will not have access to the collection of master WAV files.
- DSpace community/collection: University Libraries Administrative Documents [no public access]> Special Collections > Oral Histories
- There will be one record for each full interview. This means there will be one or more WAV files for each interview, but only one DSpace record in ResearchWorks for each interview.
- A subset of metadata defined in the above data dictionary – as enumerated in the data dictionary – will accompany each interview/WAV file(s).
- Derivative files:
- Preferred format as of 2011-11-18: MP3.
- Upload to CONTENTdm/Digital Collections.
- Audio should be uploaded to CONTENTdm as one contionuos interview (there should not be multiple audio files).
- All oral history collection will go into the “Oral History Collection” in CONTENTdm/Digital Collections.
- To distinguish a specific projects’ contribution to the CONTENTdm/Digital Collections “Oral History Collection,” use the “Project” field enumerated in the data dictionary above.
- All oral history materials – audio, transcripts, images, etc. — will go into CONTENTdm/Digital Collections (as opposed to DSpace, where we will upload only master WAV files).
- A more complete metadata set will accompany each file into CONTENTdm/Digital Collections.
Attribution:
Data dictionary created mostly by: Blynne Olivieri, Justin Wadland, Deepa Banerjee, Kris Kinsey, Theo Gerontakos, Anne Graham.
Project to create this data dictionary initiated by Blynne Olivieri in May, 2011.
APPENDIX:
Mapping to DSpace and CONTENTdm:
MAPPING TO DSPACE:
1 |
Title |
<dcvalue element=”title” qualifier=”none”> |
2 |
Interviewee’s Name/Names |
<dcvalue element=”contributor” qualifier=”other”> |
3 |
Interviewee birthplace |
[not used] |
4 |
Interviewer |
<dcvalue element=”contributor” qualifier=”other”> |
5 | Videographer | |
6 | Date-EDTF | |
7 |
Interview Date |
<dcvalue element=”date” qualifier=”created”> |
8 |
Dates |
[not used] |
9 |
Biography |
<dcvalue element=”date” qualifier=”created”> |
10 |
Notes |
<dcvalue element=”description” qualifier=”none”> |
11 |
Subjects (LCSH) |
[not used] |
12 |
Individuals Discussed |
[not used] |
13 |
Organizations Discussed |
[not used] |
14 |
Geographic Coverage |
[not used] |
15 |
Time Period Discussed |
[not used] |
16 | Transcript/Index | |
17 |
Genre |
<dcvalue element=”type” qualifier=”none”> |
18 | Keywords | |
19 |
Language |
<dcvalue=”language” qualifier=”none”> |
20 |
Language Code |
<dcvalue=”language” qualifier=”iso”> |
21 |
Digital Collection |
<dcvalue element=”relation” qualifier=”ispartof”> |
22 |
Project |
[not used] |
23 |
Digital ID Number |
[not used] |
24 |
DSpace Handle |
[not used] |
25 |
Ordering Information |
[not used] |
26 | Rights URI | |
27 |
Rights |
<dcvalue element=”rights” qualifier=”none”> |
28 |
Repository |
<dcvalue element=”source” qualifier=”none”> |
29 |
Repository Collection |
<dcvalue element=”relation” qualifier=”ispartof”> |
30 |
Repository Collection Guide |
<dcvalue=”relation” qualifier=”isreferencedby”> |
31 |
Type |
<dcvalue element=”type” qualifier=”none”> |
32 |
Extent |
<dcvalue element=”format” qualifier=”extent”> |
33 |
Digital Format |
<dcvalue element=”format” qualifier=”mimetype”> |
34 |
Original Format |
<dcvalue element=”relation” qualifier=”isformatof”> |
35 |
Physical Description |
<dcvalue element=”relation” qualifier=”isformatof”> |
36 |
Timecode Start |
<dcvalue element=”description” qualifier=”none”> |
37 |
Item Id Number |
<dcvalue element=”identifier” qualifier=”other”> |
38 |
Digital File Name |
<dcvalue element=”identifier” qualifier=”other”> |
39 |
Digital Reproduction Information |
<dcvalue element=”description” qualifier=”none”> |
40 | Review | |
41 | Institution | |
42 | Cataloging | |
43 | Object Type | |
44 | OCLC (UW Entered) |
MAPPING TO CONTENTDM:
Field No |
Local Label |
Cdm Label |
Searchable? |
Hidden? |
1 |
Title |
Title |
Yes |
No |
2 |
Interviewee’s Name/Names |
Creator |
Yes |
No |
3 |
Interviewee birthplace |
Description |
Yes |
No |
4 |
Interviewer |
Creator |
Yes |
No |
5 |
Interview Date/s |
Date-Created |
No |
No |
6 |
Dates |
Date-Created |
Yes |
Yes |
7 |
Earliest Date |
Date-Created |
No |
Yes |
8 |
Latest Date |
Date-Created |
No |
Yes |
9 |
Notes |
Description |
No |
No |
10 |
Subjects (LCSH) |
Subject |
Yes |
No |
11 |
Individuals Discussed |
Subject |
Yes |
No |
12 |
Organizations Discussed |
Subject |
Yes |
No |
13 |
Geographic Coverage |
Coverage-Spatial |
Yes |
No |
14 |
Time Period Discussed |
Coverage-Temporal |
Yes |
No |
15 |
Genre |
Type |
Yes |
No |
16 |
Language |
Language |
Yes |
No |
17 |
Language Code |
Language |
Yes |
No |
18 |
Digital Collection |
Relation-Is Part Of |
Yes |
No |
19 |
Project |
Relation-Is Part Of |
Yes |
No |
20 |
Digital ID Number |
Identifier |
Yes |
No |
21 |
DSpace Handle |
Identifier |
Yes |
No |
22 |
Ordering Information |
Description |
No |
No |
23 |
Rights |
Rights |
No |
No |
24 |
Repository |
Source |
No |
No |
25 |
Repository Collection |
Relation-Is Part Of |
Yes |
No |
26 |
Repository Collection Guide |
Relation-Is Referenced By |
No |
No |
27 |
Type |
Type |
Yes |
No |
28 |
Extent |
Format-Extent |
No |
No |
29 |
Digital Format |
Format |
Yes |
No |
30 |
Original Format |
Relation-Is Format Of |
No |
No |
31 |
Physical Description |
Relation-Is Format Of |
No |
No |
32 |
Timecode Start |
[none] |
No |
No |
33 |
Item Id Number |
Identifier |
Yes |
No |
34 |
Digital File Name |
[none] |
No |
Yes |
35 |
Digital Reproduction Information |
Description |
No |
No |
End of document