Pacific Northwest Sheet Music

from the Ashford Collection

Data Dictionary date: April 28, 2004; Updated: November 2, 2005 (changes in bold)

Project Lead: Judy Tsou

Metadata Liaisons: Kathleen Forsythe and Cathy Gerhart

Complete Score Record:

Project element	DC mapping	Authority file	Comments
Title	Title: Searchable, public; required		Cover title of score.
Caption title	Title: Searchable, public		Caption title of score.
Other title	Title: Searchable, public		Any other title not covered by specific field names.
Composer	Creator: Searchable, public	LCAF	Input last name, first name. If there is more than one name, separate with <br>.
Uniform title	Title: Searchable, public	AACR2	Use for generic titles that need additional qualification, i.e., key, opus, etc.
Lyricist	Creator: Searchable, public	LCAF	Input last name, first name. If there is more than one name, separate with <br>.
Arranger	Creator: Searchable, public	LCAF	Input last name, first name. If there is more than one name, separate with <br>.
Performer, Original	Creator: Searchable, public	LCAF	Name of individual or performing group that made this piece popular. Input last name, first name. If there is more than one name, separate with <br>.
Performer, Audio file			Leave blank in record for score.
Performance description			Leave blank in record for score.
Original copyright holder	Rights: Searchable, public	LCAF	Person or organization holding copyright for score. Only fill in when different from publisher.
Audio file copyright holder	Rights: Non-searchable, public		All records: Audio file copyrighted by the University of Washington. Include on main record for the score and sound clip record.
Publisher	Publisher: Searchable, public		Publisher.
Place of publication	Publisher: Searchable, public		Place of publication. In the form United States — Washington (State) — Seattle so searchable across databases.
Date of publication	Date: Searchable, public		Year of publication.
Earliest Date	None: Non-searchable, staff only hidden field; required		Reflects the Date field. If the date is a single year, it is the same in both the Date and the Earliest Date fields. If the date in the Date field is a “circa” date (e.g. ca. 1895), the Earliest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed). Examples If the Date field reads “1940,”: Earliest Date: 1940 If the Date field reads “ca. 1910,”: Earliest Date: 1905
Latest Date	None: Non-searchable, staff only hidden field; required		Reflects the Date field. If the date is a single year, it is the same in both the Date and the Latest Date fields. If the date in the Date field is a “circa” date (e.g. ca. 1895), the Latest Date field contains the first date in the date range, in ISO 8601 format (YYYY, or YYYY-MM, or YYYY-MM-DD as needed). Examples If the Date field reads “1940,”: Latest Date: 1940 If the Date field reads “ca. 1910,”: Latest Date: 1915
Performance medium	Description: Searchable, public		Example: For voice and piano. There will be an LCSH searchable version of this in subjects.
Physical description	Format: Non-searchable, public		Free text field giving any descriptive information about the score, example pages, size, condition.
Notes	Description: Searchable, public		Textual information found anywhere on the piece such as historical or performance notes, dedication statement.
Genre	Type: Searchable, public	Local list	Sheet music. This may be the only term used in this element.
Topical subject	Subject: Searchable, public	LCSH	Contains subject headings that describe the theme of the song, e.g., Seattle (Wash.) — Songs and music. Separate each subject by <br>.
Cover description	Description: Searchable, public		Text description of cover illustration including color if appropriate.
Illustrator/Artist	Creator: Searchable, public	LCAF	Creator of cover illustration. Input last name, first name. If there is more than one name, separate with <br>.
Lithographer/Printer	Creator: Searchable, public	LCAF	If listed in addition to or instead of illustrator/artist of cover. Input last name, first name. If there is more than one name, separate with <br>.
Cover illustration (TGM)	Subject: Searchable, public	TGMI	Controlled vocabulary terms for cover illustration.
Cover illustration (LCSH)	Subject: Searchable, public	LCSH	Contolled vocabulary for terms and personal names for portraits on cover.
Cover genre (TGM)	Type: Searchable, public	TGMII	Genre of cover illustrations.
First line	Title: Searchable, public		Example: Ship o’er the ocean, just a speck against the sky…
First line of chorus	Title: Searchable, public		Example: There’s a beautiful, beautiful field far away in a land that is …
Digital Collection	Relation-Is Part Of: Non-searchable, public; required		Pacific Northwest Sheet Music : from the Ashford Collection
Location number	None: Searchable, public		Number that users can reference that leads back to the physical item
Contact info	None: Non-searchable, public; required		For further information contact [email protected].
Digital Copyright	Rights: Non-searchable, public; required		Materials in the Pacific Northwest Sheet Music collection are in the public domain. No copyright permissions are needed. Acknowledgement of the Pacific Northwest Sheet Music collection as a source for borrowed images is requested. The sound files (and performances) of the sheet music are still under copyright permission. Permission from the Head, Music Library, is required for obtaining copies (including downloading) of these files.
Repository	Source: Non-searchable, public		The institution where the item is physically located. University of Washington. Music Library.
Repository Collection	Source: Searchable, public		Ashford Collection.
Type limit	Type: Searchable, staff-only hidden field; required	DCMI Type Vocabulary	Used for cross database search limits. Scores are Text. If the cover has an illustration include StillImage as well with <br> between example, Text<br>StillImage. Sound should be added on sound clip metadata only.
Digital reproduction information	Format: Non-searchable, staff-only field		Describes the digital conversion process, date scanned, etc.

Audio clip record:

Project element	DC mapping	Authority file	Comments
Title	Title: Searchable, public; required		Cover title of score.
Caption title			Leave blank in record for audio clip.
Other title			Leave blank in record for audio clip.
Composer	Creator: Searchable, public	LCAF	Input last name, first name. If there is more than one name, separate with <br>.
Uniform title			Leave blank in record for audio clip.
Lyricist			Leave blank in record for audio clip.
Arranger			Leave blank in record for audio clip.
Performer, Original			Leave blank in record for audio clip.
Performer, Audio file	Creator: Searchable, public	LCAF	Input last name, first name. If there is more than one name, separate with <br>.
Performance description	Description: Searchable, public		Contains additional information about audio clip performance such as location and date of performance.
Original copyright holder			Leave blank in record for audio clip.
Audio file copyright holder	Rights: Non-searchable, public		All records: Audio file copyrighted by the University of Washington. Include on main record for the score and sound clip record.
Publisher			Leave blank in record for audio clip.
Place of publication			Leave blank in record for audio clip.
Date of publication			Leave blank in record for audio clip.
Dates			Leave blank in record for audio clip.
Earliest Date			Leave blank in record for audio clip.
Latest Date			Leave blank in record for audio clip.
Performance medium			Leave blank in record for audio clip.
Physical description			Leave blank in record for audio clip.
Notes			Leave blank in record for audio clip.
Genre			Leave blank in record for audio clip.
Topical subject			Leave blank in record for audio clip.
Cover description			Leave blank in record for audio clip.
Illustrator/Artist			Leave blank in record for audio clip.
Lithographer/Printer			Leave blank in record for audio clip.
Cover illustration (TGM)			Leave blank in record for audio clip.
Cover illustration (LCSH)			Leave blank in record for audio clip.
Cover genre (TGM)			Leave blank in record for audio clip.
First line			Leave blank in record for audio clip.
First line of chorus			Leave blank in record for audio clip.
Digital Collection	Relation-Is Part Of: Non-searchable, public; required		Pacific Northwest Sheet Music : from the Ashford Collection
Location number	None: Searchable, public		Number that users can reference that leads back to the physical item.
Contact info	None: Non-searchable, public; required		For further information contact [email protected].
Digital Copyright	Rights: Non-searchable, public; required		Materials in the Pacific Northwest Sheet Music collection are in the public domain. No copyright permissions are needed. Acknowledgement of the Pacific Northwest Sheet Music collection as a source for borrowed images is requested. The sound files (and performances) of the sheet music are still under copyright permission. Permission from the Head, Music Library, is required for obtaining copies (including downloading) of these files.
Repository	Source: Non-searchable, public		The institution where the item is physically located. University of Washington. Music Library.
Repository Collection	Source: Searchable, public		Ashford Collection.
Type limit	Type: Searchable, staff-only hidden field; required	DCMI Type Vocabulary	Used for cross database search limits. Scores are Text. If there is an illustration include StillImage as well with <br> between; example, Text<br>StillImage. Sound should be added on sound clip metadata only.
Digital reproduction information	Format: Non-searchable, staff-only field		For audio clip, include capture and format information. This data will be in the record for the audio clip, not the main record for the score. Sound fields to consider:Enter the characteristics of the digital sound file, separating each element with a semicolon. Include as known: –Format of digital sound file/type of compression (.wav, MP3, RealAudio); –Duration (of audio sound file, such as 3 min. 32 sec. –Bits per sample (bit depth, e.g., 16 bit); –Sampling frequency (number of samples per second, such as 22,050 samples per second, state as 22.05 kHz); –Audio channel configuration (stereo, mono, surround sound, etc.); –File size (byte, kilobyte, or megabyte size of digital file, such as 300 Kbytes, 12 Mbytes) Example: MP3; 2 min., 38 sec.; 16 bit; 22.05 kHz; mono; 271208 bytes

Banding Information